Job Description:

Job information Office Manager (Hybrid) from the Company Fastmarkets, this latest Office Manager (Hybrid) job vacancy is located in the city London located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Office field have been opened and published up to the specified time.

Job Responsibility:

Company Description

Fastmarkets is an independent commodity pricing and information organisation with over 600 staff. We are fuelled by values that bring us all together and are united by a collective passion to make a difference. We are supported by a working model that is based on a hybrid approach that allows each of us to balance home and office working while encouraging effective collaboration and accountability.

Fastmarkets is the most trusted Price Reporting Agency (PRA) in the metals, mining, agriculture, forest products, and energy transition markets. Our price data, forecasts, and market analyses give our customers strategic advantage in complex, volatile, often opaque markets. Our events provide forums for market participants to come together, trade, and talk through the critical issues of our times.

We are making a difference. Fastmarkets works to create transparent commodity markets through our reliable and trusted price data and market intelligence. The markets we serve are central to how economies work and are essential for our lives. By doing this, Fastmarkets helps our customers build a more sustainable world. We are built on a 130-year foundation while bringing a digital platform to market, combining the currency of trust with the power of digital.

Most importantly, we are fuelled by our teams that, across the globe, make the amazing possible. With a deep sense of purpose and belonging, we are building an extraordinary future - together. If you would like to help build the future, we hope you will join us on our journey.

Fastmarkets is owned by global private equity firm Astorg, a specialist investor in healthcare, software, technology, business services and technology-based industrial companies.

Job Description

This role will be responsible for the overall management and coordination of office operations, of Fastmarkets headquarters office based in London. The role will manage/facilitate the relationships between the appointed Property Management company, local third party facility suppliers, IT infrastructure teams, UK-based employees requirements. The role will also coordinate supplier invoices related with London property, working alongside the Property Management company and Finance Operations function. The office manager will be the go-to person for office related tasks.

PRINCIPLE ACCOUNTABILITIES

General

• Be responsible for ffacilities mailbox (to be created, primarily for London) for all alerts related with the property and responsible for their actioning
• Manage/facilitate the relationship between the Property Management company, the facility third party suppliers, employees and office needs;
• Organise and/or instruct where applicable the related parties about office supply needs, supply replenishment, choice of purchases, stationery deliveries, including but not limited to: milk, coffee, tea variety, fruits;
• Make supply orders when necessary, accept deliveries and organise storage; act as first point of contact for UK-based staff for supply requests;
• Maintain supply budget within reason and as allocated by FN; organize adequate reporting to FN;
• Facilitate IT equipment deliveries and redirection to storage; facilitate IT infrastructure staff access to the office premises;
• Monitor and organise cabling, power extensions, additional switches, etc. alongside IT infrastructure team;
• Work with HR, FN and other departments for organising regular archiving of documents; scan and submit in timely manner all documentation (invoices, returns, contracts, orders, bank statements, etc.) to the relevant parties for statutory reporting purposes and payment compliance; Shredding of submitted documents;
• Organise allocation of lockable storages to the different functions; allocate lockers; maintain records of keys and access codes as required;
• Manage Mailroom - set up a courier supplier and organise inbound post and outbound courier and shipments for the office; facilitate onboarding a courier service company;
• Organise access cards, maintain access cards tracker (for joiners and leavers), attendance reports, as well as monitor appropriate allocation of staff office visits throughout the week avoiding peaks on single days and as per desk capacity;
• House rules - help build the house rules include approach on hot desking, management of meeting rooms ( ensure meeting rooms are always in good order and cleaned from cutlery, paper; ensure cables are not switched off; assist with AV; help print instructions how to use AV; help during external meetings - organize pads, pencils, water bottles)
• Ensure office equipment and facilities is properly maintained and serviced
• Act as Company's representative under the provisions of Health & safety regulations, including the management of ergonomic assessments.
• The coordination and maintenance of Fire Marshalls and first aiders
• Manage new joiner training and induction processes (including Health & Safety);
• Preparation of letters, invitations to visitors, coordination of business cards print, as required;
• Take active part in organise and managing London office based events and social activities, working alongside the relevant teams;
• Facilitate in the capacity of local expert the research and choice of best suppliers, participate in supplier negotiations for best quotes and best quality services, related with running the office;
• Proactively advise about improvements, change of requirements, new best practices;
• Support ESG reporting requirements and activities.
• And other general office management tasks, that may arise.

Interim

• Office fitout works
  • coordination and organisation of ad-hock floors fitout works and maintenance, making sure access, working hours, noise prevention etc. are in line with pre-agreed schedules;
  • inspect the floors and stairs three times a day and alert for any discrepancies;
  • liaise with the construction team directly to observe house rules, correct behaviour patterns, noise and pollution;
  • liaise with the cleaning company when ad-hock cleaning is required
• Office move
  • Communicate and overseeing cleaning of lockers
  • Assign lockers and storage to departments
  • Identify additional lockers needs
• Cleaning
  • inspect all floors twice a week and request spot-cleaning and trash cleaning from open areas;
  • coordinate deep cleaning of carpets and chairs

Qualifications

We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission to provide the world's leading and most trusted price reporting, events, and intelligence service for the markets we serve. We're proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully.

If you are open-minded, curious, resilient, solutions-oriented and committed to promoting equality, then read on...

KNOWLEDGE, EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

Profile:

• Self-starter
• Strong organisational skills
• Excellent time management skills and the anility to multitask and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal com
• Team Player with a can do attitude
• Able to adopt a flexible approach
• Ability to deal with confidential information
• A genuine passion for managing an office and desire to contribute to the success of the business.

Experience Required and Skills Required

• Proven office management experience in a growing and fast paced environment
• Advanced knowledge of Microsoft Office, including Outlook, Word and Excel
• Good all-rounder, organised, versatile, able to multi-task, confident
• Excellent time management and organisational skills
• Sense of integrity, discretion and confidentiality
• Ability to work under pressure and meet deadlines
• Ability to liaise effectively at all levels and manage busy workload

If you're excited about the role but your experience, skills or qualifications don't perfectly align, we encourage you to apply anyway.

Additional Information

Our Values

Fastmarkets people come from all different walks of life. It's this mix of brilliant personalities, experiences and insights that gives us that warm, open, and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are, there are six things we all have in common - and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have, our values are key to what makes our culture unique. They reflect who each of us are and they're embedded in everything we do. Our values are:

• METRICS DRIVEN. We use insights to improve our customers' experience and our business performance
• ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
• GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
• INCLUSIVE. We are inclusive and respectful, celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
• CUSTOMER CENTRIC. We are customer-centric in all that we do
• COLLABORATIVE. We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.

You've read a little about us - now it's over to you!

If you like what you've read so far and think you can see yourself as a Fastmarkets person, it's time to fill in your application form. This form is an important part of the selection process: it's used to determine whether or not you'll be chosen to have an interview and acts as a basis for the questions we'll ask you on the day.

It's vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why you're great.

Keywords : London jobs

Closed Date : 2024-12-18