Job Description:

Job information Divisional Personal Assistant from the Company Northern Care Alliance NHS Group, this latest Divisional Personal Assistant job vacancy is located in the city Oldham located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Divisional field have been opened and published up to the specified time.

Job Responsibility:

Job overview

We now have a vacancy for a full time, Band 4 Divisional Personal Assistant to work within Oldham Community Services, Horton House which is part of the Northern Care Alliance.

You will provide an effective, confidential and efficient secretarial and administrative service to the Division of Oldham Community Services.

At all times you will be dealing with matters of a highly confidential, sensitive and sometimes commercially sensitive nature.

You will provide effective, efficient and accurate diary management, at all times assessing the appropriateness of meeting timings and arrangements with the intent of improving productivity through effective time management. This will include planning for situations which are known and planning to re-prioritise work to accommodate unexpected situations and interruptions.

You will use email, electronic diaries, internet/intranet and the MS applications specifically Word, PowerPoint and Excel. Willing to train in the use of other applications and databases.

You will compile reports and presentations using the full range of MS applications to strict timescales and deadlines and working with the Division / Directorate to ensure this is achieved. This will involve keeping to deadlines to ensure information is available for key meetings.

You will provide, receive and manage information electronically, verbally or in writing which may be of a confidential or sensitive nature, which may involve individual, staff or patient matters or matters of commercial confidence.

You will be responsible for monitoring and managing email traffic on behalf of the Division / Directorate; prioritising and highlighting matters requiring urgent attention or responding as appropriate.

Main duties of the job

Provide complex diary management, arranging of meetings, appointments and interviews as required.

Provide a confidential secretarial service, maintaining confidentiality at all times.

To prepare and type agenda and take, type and distribute minutes of meetings.

To be responsible for the preparation and circulation of meeting information and agendas.

Maintain and develop a variety of systems to effectively manage workloads, including the use of bring forward systems.

To provide administrative support for booking of rooms and arranging meetings, including the setting up of meetings / event planning and organising.

To maintain internal filing systems aligned in accordance to the non-clinical records management strategy.

To order and maintain equipment stocks, to check, prepare for authorisation and distribute equipment orders.

General administration details such as shared responsibility for the collection and distribution of all post, send and receive emails and faxes and photocopying.

Receiving and greeting visitors.

To work as part of a team and closely with secretarial colleagues to support in times of absence.

Working for our organisation

The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.

As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we're always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.

In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk

Person specification

Qualifications

Essential criteria

• Educated to GCSE or equivalent in English language
• NVQ II in Office Administration or RSA II or equivalent experience

Desirable criteria

• ECDL Qualification

Knowledge, Skills, Training & Experience

Essential criteria

• Experience as a Secretary
• Excellent word processing and audio typing skills
• Experience of using Microsoft Office
• Experience as a secretary at management level
• Good written skills
• Good oral communication skills with people from a wide variety of backgrounds
• Good organisational Skills
• Able to work as part of a team
• Able to work to Deadlines
• Able to deal with sensitive issues in a confidential manner
• Effective telephone and communication skills
• Ability to manage a busy and varied workload
• Ability to interact well with all levels of staff

We understand the importance of balancing work and home life. We are committed to supporting flexible working for our people wherever possible and all our colleagues are given the opportunity to discuss potential for flexible working. Speak to us about how we might be able to accommodate a flexible working arrangement.

The Northern Care Alliance NHS Foundation Trust (NCA) serves a diverse population, and each Care Organisation works hard to ensure all services are accessible and fair.

We respect the value of difference. So, our aim is to employ a workforce representative of the communities we serve. Regardless of age, disability, gender, marital status, trans status, pregnancy and maternity, race, sexual orientation, religion or belief, all are welcome.

We also warmly welcome interest from serving and ex-personnel, and their relatives. Please identify that you are a member of the armed forces community on your application form to be entitled to a guaranteed interview (subject to essential criteria being met). As a Disability Confident Employer, guaranteed interviews are also available to disabled applicants when essential role requirements have been met.

If you require any reasonable adjustments to the application process, please contact resourcingnca@nca.nhs.uk

For posts advertised on a fixed term contract basis, we will offer secondments only for NHS appointments. Fixed term contracts will be only be offered for external non-NHS appointments.

In applying for this post, you give the Trust permission to use your data for recruitment purposes.

Please note that this vacancy may be withdrawn at any time should we receive sufficient applications or if it is filled via the internal redeployment process.

Keep up to date with the latest job opportunities and information across the Northern Care Alliance by following us on Twitter and Facebook: @NCACareersNHS

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Keywords : Oldham jobs

Closed Date : 2025-02-19