Job Description:

Job information Global Programmes Executive Assistant from the Company Save the Children, this latest Global Programmes Executive Assistant job vacancy is located in the city Remote in Farringdon located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Global field have been opened and published up to the specified time.

Job Responsibility:

Save the Children UK has an exciting opportunity for an experienced EA/PA to join us as our Executive Assistant to our Executive Directors of Global Programmes for 9 months.

Please note: We are happy to consider this role as either Full Time or Part Time (minimum of 3 days/21 hours per week).

About us

Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We deliver lasting results for millions of children, make sure their unique needs are met and help their voices to be heard - particularly those who might be discriminated against, including girls and children with disabilities.

About the role

As the Executive Assistant to our 2 Interim Executive Directors of Global Programmes you will work at the highest levels of the organisation to assist the Executive Directors and the Global Programmes Senior Leadership Team, as well as the Division Operations Department in driving operational delivery.

You will develop and provide a proactive, comprehensive and supportive administration and information service, as well as engaging with people across different teams in the Global Programmes division to support change initiatives and projects when relevant.

In this role, you will:

• PA Support: Planning the Director's diary in line with agreed priorities, initiating and arranging external and internal meetings, handling and prioritising requests for the Directors' time, ensuring relevant papers are available, and follow up actions are seen through. Coordinating the Director's travel arrangements for overseas programme visits and meetings, ensuring that all necessary arrangements / paperwork have been completed. Acting as key point of contact for external and internal enquiries on behalf of the GPD as needed.
• Team Support: Coordinating the effective functioning of the Global Programmes Management and Senior Leadership teams. This will include: planning and coordinating meetings; agendas; producing and distributing relevant papers, including the preparation of papers for the Executive Leadership Team and the Board, as well as for the Directors' group discussions in liaison with the Chief Executive's office.
• Internal Communications: Liaising with the Chief Executive, Directors, Trustees and their assistants to facilitate meetings and the flow of information. Building relationships with staff at all levels including divisional and departmental EAs, Team Coordinators, Directors and Senior Managers to problem-solve, negotiate and facilitate on a wide range of issues and ensure tasks are delegated from the Director. Support on the delivery of our Monthly Global Programmes newsletter and Global Programmes divisional meetings as needed.
• Project Management: Working with the Head of Planning, Performance & Operations and the wider Global Programmes Leadership Team to provide project support to key divisional initiatives where relevant.
• Other: in agreement with the Head of Planning, Performance & Operations and the GPD, to perform other responsibilities as may be required from time-to-time to ensure the smooth running of the division and department and to deputise for colleagues as required.

About you

We are looking for candidates who recognise the importance of the EA function and take genuine satisfaction from organising and supporting others.

To be successful, it is important that you have:

• Senior PA/EA experience in a corporate head office environment or INGO.
• A high level of computer literacy (Microsoft Office, Word, Excel, PowerPoint, Outlook, and databases).
• Excellent organisation and administration skills with the ability to plan and prioritise work for self and others.
• Professional and calm with the ability to think and react quickly in an ever-changing environment, and the ability to meet challenging deadlines while maintaining a rigorous attention to detail.
• Ability to work flexibly and to manage own workload, often making judgements without close supervision.
• Good relationship-building skills, with the ability to build rapport and trust.
• Excellent communication skills (written and verbal) with proven ability to tailor communications and adapt style to different voices and audiences.
• Ability to be proactive and show initiative with demonstrable ‘can do' approach to work.
• Commitment to support cross organisational initiatives and team working and understanding of how to contribute to these.
• Discretion and confidentiality.
• Excellent time management skills and experience of complex diary management. The post-holder will need to manage their own time well, and the time of the Executive Director.
• Commitment to Save the Children UK's goals, mission, values and approach.

To learn more about the position, please review the Job Description in the attached Documents.

Please note: To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately once a vacancy has closed, we are unable to consider further applications.

Ways of Working:

The majority of our roles can be performed remotely in the UK, but there are likely to be times when you will be required to come to your contracted office (up to 2-4 days per month or 6-8 days per quarter). This will be agreed with your Line Manager and team and is intended to be time spent on collaborating with colleagues and relationship building.

Please note: travel costs to your contracted office will be at your own expense.

Flexible Working - We are happy to discuss flexible working options at interview.

Commitment to Diversity & Inclusion:

Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". We are not looking for just one type of person - we want to recruit people who can add fresh perspectives, innovative ideas or challenge that disrupts the risk of group think.

We are especially interested in people whose childhood experiences - of life on a low income, of migration, of being in a racialised community, of the care system, of being LGBT+ or in an LGBT+ family or living with (or with someone with) a disability - help us to see things we might otherwise miss. Whatever your story is we want to hear it because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world. This is the reason why we are all here.

To see our full statement please visit this link: https://jobs.savethechildren.org.uk/our-policies/diversity/

Salary Structure:

Save the Children is committed to paying staff in a fair and equitable way and will benchmark all salary offers in line with the pay of existing staff. To see our full offer please visit this link: https://jobs.savethechildren.org.uk/what-we-offer-benefits/

Interview Expenses:

Candidates should note that unfortunately it is not our policy to reimburse expenses accrued when attending interviews at Save the Children UK unless you are requested to attend an interview in an alternative location to where the role is based.

Pre-employmentChecks:

Any Employment with Save the Children UK will be subject to the following checks prior to your start date:

• a satisfactory police record check to include a Disclosure and Barring Service (DBS) check and/or an International Criminal Record Check (If applicable)
• receipt of satisfactory references
• proof of eligibility to work in the national location for this role

If you have any questions, we have an FAQ section. For anything else you can email us on: careers@savethechildren.org.uk

• Division: Global Programmes
• Location (Role): Farringdon, London/Home-based
• Contract Type: Fixed Term Contract / Internal Secondment
• Full / Part Time: Either Full or Part Time
• Contract Duration: 9 months
• Closing Date: 7 August 2024
• Salary Range : £29,900 - £33,200
• Hours Per Week: 21-35

Keywords : Farringdon jobs

Closed Date : 2025-04-13