Job Description:

Job information Administrative Manager - Corporate Events from the Company First Global Management Services, Inc., this latest Administrative Manager - Corporate Events job vacancy is located in the city London located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Administrative field have been opened and published up to the specified time.

Job Responsibility:

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.

FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.

FIRST also understands that businesses worldwide, including ours, need to adopt more sustainable and socially responsible practices. Our vision of sustainability at FIRST is about fostering a People-centric, Purpose-driven & Planet conscious culture.

Learn more at www.firstagency.com

Our story started over 25 years ago growing through collaboration, innovation, strong culture, and a focus on people, specifically our people. Our people inspired, developed, and grew FIRST to the incredible brand experience creator it is today.

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.

A welcoming, creative and ambitious workplace that offers personal and professional growth for all individuals.

At FIRST, you'll find:

• A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported.
• An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.
• Creative teams that enjoy challenging work with an ability to make an impact on those around them.

What You Would Get To Do

FIRST is seeking a detail-oriented Administrative Manager who excels at multitasking. This person will oversee Finance operations as they relate to events and will act as a point of contact between different departments including Project Accounting, Accounts Payable, Business Operations, and Risk and Compliance. This role will facilitate setting up new vendors, updating project payment schedules, managing the Finance Service Desk, working through event accruals and other finance/event-related tasks.

The Administrative Manager will support weekly, monthly and quarterly reporting. The successful person should be analytical, collaborative and trustworthy.

Responsibilities

• Manage the monthly accounting event estimates and projections utilising internal tools and systems
• Oversee the accounting event accruals ensuring they are within budget
• Manage and maintain cancellation and credit trackers
• Obtain and manage the weekly global approvals and update the Spend Management System (SMS)
• Accountable for the processing and oversight of the payment method accounts
• Onboard new vendors, process invoice payments and submit any escalation tickets through approved systems
• Overall management of the SMS including status updates, vendor adds, access requests and other system support
• Upload documents via Docusign to obtain necessary signatures and manage request access to Lockbox for external vendors
• Support the recruitment, onboarding, coaching of seasonal interns (as required)
• Manage the creation of service desk tickets for the team (as required)
• Support other Ad hoc projects as requested and as needs arise

Qualifications

• Experience in accounting and finance, or related field helpful
• Bachelor's degree in accounting, business, finance or related field
• G-Suite and Microsoft Office software proficiency, including Outlook, Word, Excel and PowerPoint
• Experience using Concur expense reporting or Concur invoicing would be highly regarded
• Proven ability to work on multiple projects simultaneously and multi-task as necessary to meet a deadline
• High level of accountability, accuracy, and efficiency, especially when multitasking
• Strong attention to detail and highly organized
• Ability to analyze and solve problems
• Excellent communication skills, including the ability to provide clear explanations and answers to non-finance professionals in the business
• Welcomes change and improvements to working methods and is comfortable with new approaches
• Ability to work well, both independently and as part of a team, and meet professional challenges

#LI-TS1

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

Keywords : London jobs

Closed Date : 2024-11-27