Assistant to Rabbi and Office Manager

Job information Assistant to Rabbi and Office Manager from the Company Wimbledon Synagogue, this latest Assistant to Rabbi and Office Manager job vacancy is located in the city London. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Hospitality field have been opened and published up to the specified time.

Job Description :

Role :

We are seeking an well organized, proactive individual to provide high quality administrative support to the Rabbi and the Office Manager. The Ideal candidate will need excellent communication skills, work independently and as part of a team, be flexible, anticipate needs and contribute to the smooth running of the Rabbis workflow and Assistant the office Manager.

Key Responsibilities:

· To assist the Rabbi and Office Manager and to ensure smooth workflow with clear communication.

· Manage and monitor the Rabbi’s calendar and prepare for upcoming meetings accordingly.

· Confirm appointments with congregants and visitors the day before and arrange any necessary hospitality or materials.

· Maintain a birthday and special events list, flagging significant dates to the Rabbi.

· Maintain all records for life cycle events and to make sure all necessary paperwork is completed on time.

· To help organise and coordinate events.

· Maintain the membership database ensuring members’ records are kept up to date.

· Prepare monthly statistical report for the trustees.

· To notify members of the anniversary of their Yahrzeits and to provide lists to the wardens

· Compile security rotas for the Saturday morning Shabbat and orchestrate changes as and when required. To send weekly reminders to all members with upcoming security duties .

· Create and distribute the weekly online newsletters and distribute to all Synagogue members via Mailchimp.

· Coordinate all school visits by using the Synagogue diary and online schedule, ensuring no duplications of events, liaising with schools on health & safety guidelines and risk assessments.

Required Skills and Qualifications

· Desirable: -Knowledge of Jewish religious traditions and life cycles events or a willingness to learn.

· Excellent interpersonal and written communication skills

· Demonstrable skills in time management and planning

· Experience of using Microsoft Word, Outlook and databases

To apply please submit application to office@wimshul.org

Job Types: Part-time, Permanent

Pay: £13.00-£16.00 per hour

Expected hours: 24 per week

Benefits:

• Flexitime
• On-site parking

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person