Job Description:

Job information Executive Assistant to the Group Head of Compliance & Investigations from the Company UBS, this latest Executive Assistant to the Group Head of Compliance & Investigations job vacancy is located in the city London located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Executive field have been opened and published up to the specified time.

Job Responsibility:

United Kingdom Business management, administration and support, Compliance, Legal, Management and Business Support Group Functions

Job Reference #

296102BR

City

London

Job Type

Full Time

Your role

Are you a organized, detail-oriented multi-tasker? Are you proactive and enjoy enhancing processes? We're looking for someone who can provide administrative support to the Head of Group Compliance & Investigations (C&I) within Group Compliance Regulatory & Governance (GCRG). You'll:

• manage calendars including coordinating, gate keeping and ensuring that schedules are adhered to whilst resolving conflicting priorities and multiple demands on time
• arrange meetings, prepare and coordinate distribution of meeting materials
• review and handle incoming and outgoing emails and phone calls
• coordinate input from stakeholders into periodic and ad hoc internal reports and templates
• support and coordinate periodic review of employee physical premises and IT access rights
• keep up to date Compliance & Investigations' organization charts, intranet site, email distribution lists
• maintain physical records archival in accordance with policy requirements
• support office management & administration such as order office supplies and stationery, business cards, handling physical mails
• support on/off-boarding of joiners/leavers, including access rights and dissemination/collection of organization's assets
• prepare international business travel arrangements including flights, accommodation, business visa applications, detailed itineraries, and process business expenses according to policy requirements
• coordinate global Legal senior management travel visits, meetings and events logistics, as well as team off-sites and townhalls

Your team

You'll be working in the Compliance & Investigations (C&I) team, mainly supporting the Head of Group C&I who is based in London. As an executive assistant to the Head of Group C&I you'll play a crucial role and work in collaborative partnership with the C&I Management Team and Business Management team as well as colleagues in similar roles and other assistants within the GCRG organization.

Your expertise

• ideally substantial years of administrative experience in a fast-paced, global environment
• demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and aptitude to learn topical technology systems applicable to the role
• passionate about administrative matters, incredibly organized and detail-oriented, with an innate sense of how to prioritize (you make lists and get things checked off)
• a strong written and verbal communicator, comfortable interacting independently with colleagues at all levels and external stakeholders
• highly motivated, a helpful team member and proactive in seeking sensible solutions
• flexible, adaptable, possess a can-do attitude and can adapt to changing condition

#LI-Hybrid

About us

UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.. We have a presence in all major financial centers in more than 50 countries.

How we hire

We may request you to complete one or more assessments during the application process. Learn more

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs. From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?

Contact Details

UBS Business Solutions SA UBS Recruiting

Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Keywords : London jobs

Closed Date : 2024-12-20