Job Description:

Job information Facilities Administrator from the Company Pets at Home, this latest Facilities Administrator job vacancy is located in the city Stafford ST SE located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Facilities field have been opened and published up to the specified time.

Job Responsibility:

Facilities Administrator

Stafford Fulfilment Centre

£27,000 |37.5 hours

At Pets, our aim is to give the nation's pets what they need to be at their ball-chasing, tail-wagging best. Because we will not rest until every spaniel has a squeezy toy. Every calico has a cat tree. Every rabbit has a run. We are motivated to find the best talent in the Logistics & Distribution industry. Right now, we are looking for an Administrator to join our Facilities Team at our Fulfilment Centre in Stafford.

The Role

We are looking for a Facilities Administrator to join our growing team and help assist with the daily operations of our team. You will be responsible for coordinating and overseeing the day-to-day administration of our facilities department. The role involves managing maintenance activities, liaising with contracts, ensuring compliance with health and safety regulations, and providing general administrative support to the facilities team. The ideal candidate will have strong organisational and communication skills and provide a proactive approach to problem-solving.

Key Responsibilities

• Processing requisition orders and payments: Manage the processing of requisition orders and ensure timely payment of invoices.
• Handling communications and scheduling: Respond to telephone and email enquiries, manage diaries, and arrange internal/external meetings, including minute-taking.
• Maintaining electronic records: Keep accurate, up-to-date electronic records and systems for the facilities department.
• Raising purchase orders: Create purchase orders as required using SAP.
• Resolving vendor queries: Identify and resolve vendor-related issues and queries.
• Invoice processing: Ensure all invoices are processed promptly, ensuring vendors are paid on time.
• Vendor setup and management: Set up new vendors, issuing terms and conditions as needed.
• Electronic locker system management: Oversee the in-house electronic locker system, including issuing new tags to colleagues.
• Filing legal documents: Keep legal documentation well-organized and up to date.
• MHE fleet auditing: Maintain accurate records of the company's MHE fleet, conducting monthly audits.
• Budget management: Control the facilities budget, monitor spending in SAP, and ensure alignment with forecasts.
• Attending contract meetings: Participate in contract meetings with the contract manager, taking notes and maintaining up-to-date records.
• Site engagement activities: Support and engage in site-related activities and initiatives.
• Maintenance records: Record and maintain up-to-date maintenance logs and certificates for site equipment.
• CMMS system management: Oversee the CMMS system, logging, and tracking work requests, and maintaining accurate records of completed work.

Skills & Experience

• Experience: Previous experience in facilities management, office administration, or a related role is highly desirable.
• Organisational & Communication Skills: Strong organisational abilities with excellent written and verbal communication skills.
• Technical Proficiency: Competence in Microsoft Office Suite (Word, Excel, Outlook).
• SAP Knowledge: Prior experience with SAP is preferred.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Teamwork & Independence: Ability to work effectively both independently and within a team environment.
• Proactive & Motivated: A self-driven individual with strong prioritisation skills, able to manage tasks and meet deadlines efficiently.
• Adaptability: Comfortable working in a fast-paced, reactive environment.
• MHE Fleet Administration: Experience in MHE fleet administration is advantageous, but in-house training can be provided.

What you will get in return

• Attractive rates of pay.
• Annual Leave (including Bank holidays), with an increase after 2 years continuous service.
• An extra day's holiday when it is your birthday.
• Stakeholder pension plan
• Personal Health Insurance scheme (if in Pension Scheme)
• Life assurance
• 20% Pets at Home discount scheme after 12 weeks service
• Pets' “Treats” voluntary benefits package

Click here to read our Values & Behaviours

Click here for more details and our benefits

Please note that we reserve the right to close this job advertisement prior to the stated closing date if suitable candidates are identified. We encourage interested applicants to submit their applications promptly.

“Pets just see people. They are not biased, and they do not discriminate. We take our inspiration from pets, and we value and respect difference in all its forms. Our aim is to reflect the diversity of the communities we operate in, and every colleague can help us achieve this. We encourage our people to be themselves so even if your skills and experience do not perfectly align, if you think you can make a unique contribution through your values and behaviours, we want to hear from you!”

Keywords : Stafford jobs

Closed Date : 2024-12-22