Administrative Assistant and Receptionist

Job information Administrative Assistant and Receptionist from the Company Coquet Trust, this latest Administrative Assistant and Receptionist job vacancy is located in the city Gateshead. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Education field have been opened and published up to the specified time.

Job Description :

What does the role involve?

We are looking for a motivated and organised individual to support in a range of administrative tasks and functions.

This is a front of house role, reporting to the Office Manager, where you will play a crucial part in the daily running of our head office.

The post is full time (37 hours per week), Monday to Thursday 9:00am till 5:00pm and Friday 9:00am till 4:30pm.

Key duties will include:

• Answering incoming calls and email queries, redirecting as required.
• Managing the daily incoming/outgoing post.
• Scanning, photocopying and filing documents both electronically and paper-based as required.
• Carrying out weekly stock checks on stationery, PPE equipment, office consumables, etc.
• Placing orders as required and storing away on receipt.
• Assisting in the archiving and disposal of documents in line with GDPR retention schedules.
• Booking of meeting rooms, ensuring spaces are tidy and ready for use.
• Minute taking.
• Inputting data and upload documents into various key systems.
• Maintaining and updating spreadsheets for payroll purposes.
• Formatting draft documents ready for distribution.
• Issuing ID badges as required.
• Assisting in the maintaining and updating of Coquet Trusts website and intranet as needed.
• Responding to queries in the HR inbox and redirecting queries as required.
• Responding to standard reference requests.

The above is not an exhaustive list of duties and may vary when deemed necessary, in the overall interest of Coquet Trust. The post holder will be expected to undertake other duties as appropriate to the level of the post.

What skills and experience do you need?

You will have the ability to multitask, prioritise your workload and manage your time effectively. Working alone and as part of a team.

You must understand how to represent the trust in a professional manner and maintain a good reputation at all times. You will take pride in your work, carrying out tasks to a high standard with honesty and integrity

Why come to work with us?

• We want lifelong partners in our organisation to come on the journey with Coquet Trust.
• Hybrid working available.
• Salary: £23,088 per annum.
• 33 days annual leave (including 8 bank holidays)
• A supportive culture that puts people at its heart.
• Paid Training, upskilling and career development opportunities.
• Apprenticeships: Earn whilst gaining experience and a funded Level 2 Diploma in Health & Social Care
• Contract work – a fixed role with guaranteed hours – full time and part time available. Workplace locations serviced by public transport links.
• Long service cash awards
• Early salary draw down system
• Employee discount (Blue Light Card)
• Referral programme
• Occupational Sick pay
• Employee Assistance Programme
• Company pension
• Travel card loans
• Driving lesson sponsorship scheme

We are committed to the safeguarding of adults and therefore employees are expected to undertake an enhanced DBS prior to commencing in the role with Coquet Trust. Employees are expected to commitment to the Safeguarding of Adults by recognising and reporting any disclosure, suspicion, evidence or risk of harm, abuse or neglect in line with Coquet Trust’s Safeguarding Adults policy, in a timely manner.

Job Type: Full-time

Pay: £23,088.00 per year

Benefits:

• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking
• Referral programme
• Sick pay

Schedule:

• Day shift
• Holidays
• Monday to Friday

Experience:

• Administrative experience: 1 year (preferred)
• customer facing: 1 year (preferred)

Work Location: In person