Job Description:
Job information
Executive Assistant to VP from the Company
KBR, this latest
Executive Assistant to VP job vacancy is located in the city
Hybrid work in Leatherhead KT located in the country
United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate
Bachelor Degree . Job Vacancies in this
Executive field have been opened and published up to the specified time.
Job Responsibility:
Title:
Executive Assistant to VP
Location - Leatherhead/ hybrid working but must be able to be on site as and when required.
Candidates must be eligible to live and work in the UK with a 3-year footprint in order to obtain the necessary security clearance.
The Role
As the Executive Assistant to the Vice President (VP) for the Government Solutions International (GSI) - Projects & Programmes (P&P) business unit, you will play a crucial role in providing personalised support and assistance to the VP of the business unit and be a member of the senior leadership team. You will be responsible for maintaining high levels of confidentiality, managing complex schedules, coordinating travel arrangements, and facilitating seamless communication between clients, stakeholders, and internal teams.
Responsibilities
Provide high-level administrative support to an executive level leader, including managing correspondence and calendars, scheduling appointments, and coordinating meetings and travel
Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment or repairs, coordinating office renovations
Handle sensitive and confidential information with the utmost discretion and professionalism
Act as a primary point of contact for VP and appropriate associated peers and/or direct reports, efficiently managing communication and correspondence
Workflow Management:
Summarise correspondence, highlight key issues or topics for review, and follow up to ensure proper and timely response
Manage the workflow of multiple matters, within a continuously adapting schedule, for VP
Prepare and review non-routine letters, memos, documents, and various reports for Senior Executive signature to ensure compliance with correspondence guidelines
Update and maintain records and files using appropriate records management system
Develop creative approaches and alternatives to the resolution of issues and problems
Travel Coordination:
Organise domestic and international travel arrangements, including travel permissions, flights, accommodation, ground transportation, and itinerary planning
Ensure travel logistics align with VP's preferences, and security requirements
Anticipate and address any potential travel disruptions or issues proactively
Willingness to, on occasion, resolve emergency arrangements or issues that arise outside of normal working week attendance
Financial Administration:
Processing and submission of expense claims
Assist in managing financial transactions, including invoice payments, expense reports, and reconciliations
Liaise with accounting and finance teams to ensure accurate tracking and reporting of expenses
Maintain records of financial documents and ensure compliance with relevant regulations
Event Planning and Coordination:
Coordinate and oversee the planning and execution of events, meetings, and gatherings hosted by VP
Collaborate with vendors, venues, and external partners to ensure events are executed seamlessly
Manage invitations, RSVPs, and guest lists, ensuring a smooth experience for attendees
Prepare to host Senior Executive visitors to include passing security clearances and escorting
Client Relationship Management:
Foster strong relationships with VP understanding their preferences, needs, and priorities
Act as a liaison between clients and internal teams, ensuring prompt resolution of enquiries and requests
Manage & prioritise face to face arrangement, calendar and email correspondence as required to maximise availability of VP for the most advantageous commercial needs of the business
Maintain an awareness of internal structural levels and hierarchy within the organisation
Provide exceptional customer service and personalized attention to enhance the client experience
What We Need
Exceptional communication and interpersonal abilities, with a high level of professionalism and discretion
Excellent emotional intelligence with suitable written and verbal skills. Have the ability to adapt style as appropriate to the specific audience/recipient
Excellent organisational/planning skills
Strong attention to detail and problem-solving skills, with the ability to anticipate needs and address issues proactively
Proactive can-do attitude as part of a great business
Demonstrate complete digital literacy and a quick aptitude for learning new systems
Bachelor's degree in Business Administration, Finance, or a related field (preferred)
What we Offer
Meaningful work that makes a difference to the world that we live in - making it a safer, sustainable and more secure place.
A Company where you can Connect, Belong and Grow
Competitive salary and benefits package
Exposure to high profile clients and prestigious networks
Dynamic and collaborative work environment underpinned by a great culture
Join Our Talent Community!
Join the Talent Network | KBR Jobs
At KBR, we partner with government and industry clients to provide purposeful and comprehensive solutions with an emphasis on efficiency and safety. With a full portfolio of services, proprietary technologies and expertise, our employees are ready to handle projects and missions from planning and design to sustainability and maintenance. Whether at the bottom of the ocean or in outer space, our clients trust us to deliver the impossible daily.
Better, Stronger, Together
Our employees are the heart of everything we do. That's why we're dedicated to creating collaborative environments that transcend cultures and geographical boundaries, where all ideas, viewpoints and input are heard, respected and considered.
Working at KBR means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients. We attract the best minds in the world because our expertise thrives on creativity, resourcefulness and collaboration. That is how we supply our clients with cutting-edge solutions and services.
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Keywords : Leatherhead jobs
Closed Date : 2025-02-02
