Job Description:

Job information Departmental Administrative Officer from the Company University College London, this latest Departmental Administrative Officer job vacancy is located in the city London located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Engineering field have been opened and published up to the specified time.

Job Responsibility:

Ref Number B02-07127 Professional Expertise Administration and Business Support Department School of Life & Medical Sciences (B02) Location London Working Pattern Full time Salary£42,099-£50,585 Contract Type Permanent Working Type On site Available For Secondment No Closing Date 09-Jul-2024

About us

The Department of Imaging Neuroscience is an interdisciplinary Department for neuroimaging excellence. We bring together clinicians and scientists who study higher cognitive function using neuroimaging techniques. Our goal is to understand how thought and perception arise from brain activity, and how such processes break down in neurological and psychiatric disease. The Department studies all aspects of higher cognitive function and develops cutting edge data acquisition and analysis methods.

About the role

We are seeking a Departmental Administrative Officer to work closely with the Departmental Administrator (DA) and to provide a full and extensive administration support service to the DA, Departmental Principal Investigators, staff, students, and visitors. You will oversee the department's public-facing reception service and line-manage two reception-based Departmental Administrative Assistants.

Taking the lead on day-to-day operational duties in the department, you will work across, and ensure effective operational procedures are adopted for a range of operations, including: coordinating staff recruitment and related HR activities; PhD studentship administration; processing general and research project financial transactions, procurement and expenses; travel arrangements; short course delivery; recording keeping; UCL policy compliance. This is an interesting and varied role with the opportunity to gain wide experience in Higher Education administration, and also offers the opportunity to lead on a number of ad hoc projects on behalf of the DA and/or Head of Research Department.

If you need reasonable adjustments or a more accessible format to apply for this job online, or have any queries regarding the application process, please contact the Institute of Neurology HR Team (ion.hradmin@ucl.ac.uk).

Informal enquiries regarding the role can be addressed to Keith Tritton (k.tritton@ucl.ac.uk).

A full job description and person specification for this role can be accessed below.

About you

The post involves interacting with a wide range of staff, students, visitors and other stakeholders within and external to UCL and requires an enthusiastic, collaborative, highly organised, and efficient individual, with a professional attitude, willingness to help, and the ability to remain diplomatic and tactful at all times.

You will be educated to A level/NVQ Level IV or have substantial relevant experience. Experience of financial management and an interest in the operational delivery of research grants is essential, as are effective organisational and time management skills, the ability to prioritise and meet deadlines, and strong interpersonal and teamworking skills. Experience of line management is desirable, but not essential.

This role meets the eligibility requirements for a skilled worker certificate of sponsorship or a global talent visa under UK Visas and Immigration legislation. Therefore, UCL welcomes applications from international applicants who require a visa.

What we offer

As well as the exciting opportunities this role presents, we also offer great benefits, some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days' annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff.

Our commitment to Equality, Diversity and Inclusion

The Institute prides itself on operating in an all-inclusive environment irrespective of personal, physical, or social characteristics. Teamwork is highly valued, individual strengths are recognised and celebrated, and we are committed to advancing the careers of everyone. 12% of Institute staff are actively working on Equality, Diversity and Inclusion (EDI) initiatives; visit our EDI website for more information about our initiatives and priorities. The Institute also holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce; these include people from Black, Asian and ethnic minority backgrounds, disabled people, LGBTQI+ and gender diverse people in all roles, and women in Grade 9 and 10 roles.

Keywords : London jobs
Closed Date : 2025-08-29