Job Description:
Job information
Studio Assistant & PA to founder from the Company
Helen Amy Murray Ltd, this latest
Studio Assistant & PA to founder job vacancy is located in the city
London located in the country
United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate
GCSE . Job Vacancies in this
Studio field have been opened and published up to the specified time.
Job Responsibility:
We are currently seeking a Studio Assistant and PA to join our tight-knit and creative team. The Studio Assistant and PA will play a key role in supporting the administrative functions of our studio and supporting the founder with PA duties. This position offers an exciting opportunity for someone with strong organisational skills and a passion for the arts. The role would hopefully progress to a Studio Manager role with experience.
KEY RESPONSIBILITIES:
PERSONAL ADMINISTRATION
· Work closely with Helen to assist with her daily responsibilities.
· Be the first point of contact for Helen - field all calls, letters and emails in a confident and articulate manner.
· Manage Helen and Studio's calendar, scheduling appointments and organising diary entries
· Setting reminders for meetings, appointments and other important tasks
· Making travel and hotel arrangements personal or business related.
· Assist management of website and client database.
· Organisation of Staff Meetings and events alongside Studio Manager.
· Taking notes at meetings and helping to keep track of actions.
· Liaising with other members of staff and external parties such as clients and press enquiries.
· Drafting copy for press enquiries such as interview questions, quotes etc.
· Processing receipts and expenses each month.
· Assisting Helen with any administration pertaining to her artworks such as shipping, framing, photography etc.
· Perform any ad hoc personal tasks.
STUDIO ADMINISTRATION
· Assist Studio Manager monitoring phones and studio email inbox on days they are not in the studio.
· General studio administration tasks as required.
CLIENTS & PROJECTS
· Assist Senior Project Manager (SPM) in client and project correspondence.
· Obtain shipping quotations for projects and liaise with shippers on export of work.
· Assist SPM with weekly design and production meeting schedules.
· Filing of all client/project related materials - emails, design drawings etc.
· Assist SPM with client inspections.
· Help SPM manage CRM Database - inputting new clients and data. Prepare quarterly reports.
· Work with SPM on analysis of all projects.
· Meet and exceed client satisfaction and endorse the Helen Amy Murray brand identity.
HR
· Support Studio Manager with HR systems including staff contracts, annual leave, sickness etc covering on days SM not in.
· Support SM to ensure staff handbook and policies are all kept up to date.
ACCOUNTS
· Work with SM and bookkeeper on monthly accounts related to Helen or artworks.
PERSON SPECIFICATION
· The ideal candidate will have experience within a similar role in a creative industry.
· Confident and personable and someone who remains calm under pressure.
· Someone who takes pride in their work and the environment around them.
· A person who is practical and a problem-solver.
· Someone who is comfortable working independently and within a small team.
· The role is studio based and is not a remote position.
· This is a full-time role with core hours of 9.00-5.30pm Monday to Friday. Part-time and flexible working will be considered.
Job Types: Full-time, Part-time, Permanent
Pay: £26,000.00-£28,000.00 per year
Expected hours: 37.5 per week
Benefits:
- Additional leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Health & wellbeing programme
- On-site parking
- Sick pay
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Supplemental pay types:
Work Location: In person
Application deadline: 24/07/2024Expected start date: 29/07/2024
Keywords : London jobs
Closed Date : 2024-11-29
