Job Description:

Job information PA/Secretary from the Company Cambridge University Hospitals, this latest PA/Secretary job vacancy is located in the city Cambridge located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this PA field have been opened and published up to the specified time.

Job Responsibility:

Main area PA/Secretary Grade Band 4 Contract 1 year (Fixed term/Secondment) Hours

Full time Part time Flexible working

37.5 hours per week (Full Time or Part Time/Flexible working hours may be considered) Job ref 180-C-245257-RE Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division C Town Cambridge Salary£25,147 - £27,596 pa pro rata Salary period Yearly Closing 14/07/2024 23:59

Job overview

We wish to appoint an enthusiastic and experienced Personal Assistant/Secretary to join our Emergency Department Team.

We are looking for a candidate with excellent organisational skills and communication skills and who can work well under pressure.

You must be able to work well within a team and be able to manage and organise your own workload, prioritising and delegating work as necessary.

You will provide a comprehensive PA and secretarial service to the Emergency Medicine Consultants, the Matrons and the Operational Team within Urgent & Emergency Care, Division C.

We are looking for someone to enhance our positive approach to our working environment and who can work flexibly depending on requirements.

Main duties of the job

To provide a first class PA/Secretarial service to various senior managers/clinical staff.

Attributes required to include: High levels of professionalism, discretion and confidentiality, calmness under pressure and a friendly approachable style. The candidate will be highly literate, with exceptional attention to detail, and furthermore, will be able to effectively prioritise numerous tasks whilst working under pressure to achieve tight deadlines.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing ‘outstanding' care to our patients and rated ‘Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

This vacancy will close at midnight on 14th July 2024

Interviews are due to be held on 23rd July 2024

Benefits to you

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person specification

Qualifications

Essential criteria

Educated to A level or NVQ level 3 Customer Service/ Business Admin /ITQ or equivalent.

Typing qualification or equivalent experience

Specific technical/professional qualification

Desirable criteria

Secretary qualification or equivalent.

Experience

Essential criteria

Experience of working in a busy clerical/office environment or reception Service.

Secretarial and /or administrative experience including minute taking.

Prioritising, planning and organising own tasks.

Working within guidelines.

Experience of dealing with difficult situations and confrontations.

Data entry experience and documentation.

Experience of IT packages - Microsoft office

Experience of producing documents to a high standard.

Desirable criteria

Previous NHS experience

Previous experience of working with medical records.

Knowledge

Essential criteria

Sound knowledge of office procedures

Understanding of confidentiality/data protection issues

Understanding of customer service.

Desirable criteria

Good working knowledge of EPIC

Knowledge of medical terminology

Awareness of NHS targets and Trust priorities.

Skills

Essential criteria

Ability to work as part of a team.

Excellent communication skills including telephone, email, face to face.

Ability to develop templates for letters.

Ability to organise and manage own time keeping to schedule and deadlines.

Ability to use own initiative and work autonomously.

Willing to take on/learn new skills.

Ability to show attention to detail and accuracy.

Ability to adapt to change.

Ability to work under pressure.

Ability to store and safeguard confidential documents.

Desirable criteria

Ability to touch type.

Ability to requisition general stock

Additional Requirements

Essential criteria

The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.

Further details / informal visits contact

Name Anna Jones Job title Deputy Operations Manager Telephone number 01223 349820

Keywords : Cambridge jobs

Closed Date : 2025-02-21