Job Description:

Job information Leadership Framework Administrator from the Company Durham University, this latest Leadership Framework Administrator job vacancy is located in the city Durham located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Leadership field have been opened and published up to the specified time.

Job Responsibility:

Leadership Framework Administrator(Job Number:24001088) Student Enrichment Directorate Grade 4: - £14,250.60 - £14,719.80 which is pro rata to the full-time salary of £23,751 - £24,533 per annum Open-Ended/Permanent - Part Time Contracted Hours per Week: 21 Closing Date: 15-Jul-2024, 5:59:00 PM Disclosure and Barring Service Requirement: Not Applicable.

The University

At Durham University we are proud of our people. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting - Durham is a university like no other. Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally. Whether you are at the very start, middle or end of your career, there is a role for you. We believe everyone has their own unique skills to offer.

We would be thrilled if you would consider joining our thriving University. Further information about the University can be found here

The Role and the Department

The Department and role purpose The Student Enrichment Directorate plays a pivotal role in developing, delivering, and transforming the Wider Student Experience at Durham University. We remain steadfast in our core commitment to accelerating the growth of far-reaching and market-leading programmes across performance, participation, and community outreach, whilst fostering a culture that safeguards academic excellence. We are guided by the belief that an investment in the Wider Student Experience is ultimately an investment in the quality of graduates that the University produces; motivated by the opportunity to engage and inspire the next generation of talent. In doing so, we feel confident that we are making a positive contribution to the development of rounded, ethical, global citizens. Within the Student Enrichment Directorate there are 4 principal Leadership initiatives: · The Leadership Framework encompassing: The Emerging Leaders Programme, The Sport Leadership Programme and the Leadership Academy. · The Laidlaw Research & Leadership Programme

The Leadership Framework is a leadership development programme which aims to support the student leader in their leadership role while at university. The programme focuses on key leadership development skills which can be put into practice and subsequently reflected on for their future professional careers.

The Laidlaw Research & Leadership Programme aims to develop a new generation of leaders who are skilled researchers, embrace data-based decision-making, and believe it to be a moral imperative to lead with integrity. It invests in talented and motivated undergraduate students giving them the knowledge, skills, and experience to become global citizens and ethical future leaders.

The Leadership Framework delivers a large proportion of the programme through in-person events in collaboration with both external and internal partners.

This post is funded by Durham University for up to 15 hours per week, while the difference between the 15 hours and 21 hours (6 hours) is funded by the Laidlaw Foundation, which is reliant on external funding being available for the post..

Working at Durham

A competitive salary is only one part of the many fantastic benefits you will receive if you join the University: you will also receive access to the following fantastic benefits:

• 27 Days annual leave per year in addition to 8 public holidays and 4 customary days per year - a total of 39 days per year. The University closes between Christmas and New Year
• No matter how you travel to work, we have you covered. We have parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies.
• Lots of support for health and wellbeing including discounted membership for our state of the art sport and gym facilities and access to a 24-7 Employee Assistance Programme.
• On site nursery is available and access to holiday camps for children aged 5-16 throughout the year.
• Family friendly policies, including maternity and adoption leave, which are among the most generous in the higher education sector (and likely above and beyond many employers).
• There is a genuine commitment to developing our colleagues professionally and personally. There is a comprehensive range of development courses, apprenticeships and access to qualifications and routes to develop your career in the University. All staff have dedicated annual time to concentrate on their personal development opportunities.
• The opportunity to take part in staff volunteering activities to make a difference in the local community
• Discounts are available via our benefits portal including; money off at supermarkets, high street retailers, IT products such as Apple, the cinema and days out at various attractions.
• We offer generous pension schemes.

Durham University is committed to equality diversity, inclusion and values

Our collective aim is to create an open and inclusive environment where everyone can reach their full potential and we believe our staff should reflect the diversity of the global community in which we work. As a University equality, diversity, and inclusion (EDI) are a key part of the University's Strategy and a central part of everything we do. We also live by our values and our Staff Code of Conduct. At Durham we actively work towards providing an environment where our staff and students can study, work and live in a community which is supportive and inclusive. It's important to us that all of our colleagues are aligned to both our values and commitment to EDI.

We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities. If you have taken time out of your career, and you feel it relevant, let us know about it in your application. If you are a candidate with a disability, we are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so and, where successful, reasonable adjustments will be made to support people within their role.

What you need to demonstrate when you apply

We are looking for a team player who can join our small team to deliver student leadership support and development for Durham University. The post holder will ensure the smooth running of the administrative process to support the team, students and stakeholders.

The post holder will be able to compile, record, store and archive data and information to ensure the accuracy and safety of information following GDPR

.

Liaise with representatives from other service areas, professional organisations and agencies where necessary.

The post holder will be required to work with students on the Leadership Academy from time to time, understanding that the Leadership Framework is a supportive programme, encouraging and supporting students as student leaders.

Leadership events:

• The Leadership Framework hosts regular events both in-person and virtual. The post holder will be responsible for the administration in ensuring these events are successful. This may involve: Booking venues, booking travel, ensuring all documents are completed for the safety and security of the events planned.

• The post holder will be responsible for arranging travel and venue support for all events, ensuring accuracy and timely delivery of tickets and agendas.

• The post holder will also be responsible for working with the assistant managers and senior manager to keep running budgets associated with the events.

• To note. Leadership events are delivered around the UK (London, Yorkshire) and in Durham. The post holder will need to be able to support events in various locations. This may require the post-holder to work unsociable hours and sometimes away from home. This may include evenings and weekends.

• Working with students:

• The post holder will be responsible for:

• Supporting the recruitment, development and engagement of students on the various Leadership Framework programmes.

• Work directly with students to ensure they understand and fulfil their responsibilities they are committed to.

• Update the various documents, and platforms (PebblePad as an example) in terms of the recruitment and onboarding process of new scholars, their scholar's contracts, risk assessment completions and ethical clearance. Ensuring that this information is on hand for Senior and Assistant Managers.

• Liaise with University departments, and suppliers to deliver the international elements of the Leadership In Action components of the programme, along with the international student experience opportunities created through partnerships.

• Liaise with University suppliers and stakeholders to deliver leadership training for the scholars, including residential programmes, and event venues.

• Support the Student DSO's linked to the Laidlaw Programme, ensuring minutes of meetings are taken and shared, supporting students with the administration of hosting meetings.

General Admin;

• Support the Senior Manager of the Leadership Framework with all administration to ensure the smooth running of programmes, and staff support.

• E-mail, and TEAMS inbox management to support the team.

• Prepare PowerPoint presentations for Senior Manager, and support Assistant Managers.

• Prepare marketing materials to ensure the programmes and events are well attended.

• Keep records of attendance of students and stakeholders at events.

• Support the TEAM with creative marketing and promotion.

• Resolve queries and requests for information and advice. Escalating specialist and complex queries or issues to more experienced team members.

• Provide service and support for networks, committees and meetings, to draft and distribute documents and communications in standard professional formats.

• Assisting the delivery of all Leadership Programmes with other reasonable duties.

Qualifications/Experience

1. Five GCSE's at least Grade C or level four (or equivalent) including English Language and Mathematics or equivalent experience.

2. Experience of working in a busy office environment delivering front line administrative services or having relevant qualifications for the role.

3. Experience of managing time to meet deadlines and working under pressure without compromising on quality.

4. Experience of working on internal and external partners.

5. Experience of working on internal and external events.

6. Experience with liasing with internal and external suppliers and specialists with organisation, planning and delivery of services, activities and events.

7. Experience in updating key business documentation, including PebblePad workbooks.

8. Experience with booking venues, catering, travel and/or equipment's for events, meetings and activities.

9. Experience with supporting with projected budgets and financial transactions.

10. Experience working in HE environments, particularly with students

Skills/Abilities/Knowledge

11. Good spoken and written communication skills.

12. Good digital skills including experience in using digital devices and apps including the internet, email, digital communication tools, Microsoft 365 applications, digital booking systems.

13. Relevant administrative experience in a busy office environment including minute-taking in team meetings, responding to e-mails from both internal & external stakeholders, and other tasks e.g. keeping accurate records, creating PowerPoint presentations

14. Good social media skill management, regarding using LinkedIn. Instagram, Twitter, Facebook, Linktree.

15. Previous experience in supporting the management of budgets and financial transactions.

16. Committed to continuing professional development.

17. Ability to solve problems and resolve straightforward issues yourself and as part of a team.

18. Ability to provide advice and guidance to a range of colleagues and customers.

19. Ability to use platforms to market events and programmes, specifically Canva.

Desirable Criteria

1. Previous experience in working in HE

2. Experience with working with students

3. Experience with working and preparing events.

How to apply

To progress to the assessment stage, candidates must evidence each of the essential criteria required for the role in the person specification above. Where there are desirable criteria we would also urge you to provide any relevant evidence. Please don't forget to check if there is any weighted criteria (see above).

While some criteria will be considered at the shortlisting stage, other criteria may be considered later in the assessment process, such as questions at interview.

Submitting your application

We prefer to receive applications online. We will update you about your application at various points during the process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails What you are required to submit:

• A CV
• A cover letter which shows examples of how you meet all of the criteria within the Person Specification This should include a grid outlining the essential and desired criteria, and how you meet these.

Contact details If you would like to have a chat or ask any questions about the role, Chantelle Cumming, Senior Manager for the Leadership Framework would be happy to speak to you. (chantelle.cumming@durham.ac.uk)

Typical Role Requirements

Here are the kind of activities that you'll be asked to undertake and ways in which you'll be expected to operate.

Service Delivery

• Show a commitment to equality, diversity and inclusion and the University's values.

• Provide an excellent and timely service to our students, your colleagues and anyone else you come across as part of your role.

• Use your experience and problem-solving skills to resolve routine issues with things relevant to your role such as payment queries and provide information and updates to help your team find solutions.

• Collect, organise and record data and information accurately and provide reports as required.

• Promote positive wellbeing arrangements which benefit you and your team.

• When carrying out your role, use and apply relevant professional and regulatory standards e.g. data protection when managing data.

• Use standard office-based devices and applications such as word, excel and power point to deliver services.

• Update guidance on standard operating procedures followed by the team.

• Arrange [meeting/event venues and travel arrangements] for other team members.

Teamwork

• Resolve queries and respond to requests for information and advice and bring any complex issues to the attention of more experienced team members.

• Help your team organise and provide administrative services that support key activities undertaken within your service and contribute to team planning activities.

• Help your team ensure that products and services are adapted in response to feedback and to meet changing demands.

Communication/Liaison

• Seek feedback from students, staff and anyone else that you come across as part of your role on their requirements from your service to ensure that their reasonable expectations are being met.

• Record information e.g. bookings for activities/events and respond to queries which you receive.

• Liaise with staff in other areas, professional organisations and agencies to ensure that services are being delivered in an efficient and collaborative way.

• Liaise with external suppliers, contractors, specialists and service providers to plan the delivery of services and events.

• Provide support for meetings, working groups and committees, such preparing and sending documents for meetings, drafting reports and taking minutes.

• Any other reasonable duties.

Useful links If you would like further information you may find the following will help

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement Privacy Notices - Durham University which provides information on the collation, storing and use of data.

When appointing to this role the University must ensure that it meets any applicable immigration requirements, including salary thresholds which are applicable to some visas.

Keywords : Durham jobs

Closed Date : 2024-12-01