Job Description:

Job information Permit Office Administrator from the Company Mitie, this latest Permit Office Administrator job vacancy is located in the city Hounslow TW located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Finance field have been opened and published up to the specified time.

Job Responsibility:

Job Overview: Permit Office and Stores Administrator- The role will report into the Property Fire & Compliance Manager, You will be based at one of two permit offices in Terminal 2 and Terminal 5 on a 12Hr shift, with a 4 on and 4 Off shift pattern along with 3 other members in each office which cover 24/7 365 days a year. You will be expected to cover other team members holiday and sickness as and when required,

Main Duties: Permit office duties are required to be carried out on a rota which covers 24 hours a day, 365 days a year. Monitor Joint email which is used for contractors to email regarding any queries about submitting permits on the CMO system. Getting authorisation from correct Client managers if contractors require a permit to be extended or dates changed. Activating permits when contractors turn up on site and deactivating when they have finished work for the day. Closing expired permits each day. Keeping up to date with changes in HAL management so they give correct information to contractors regarding permit approvals/amendments. Creating accounts for contractors who are new to the system, sending them a user guide and giving any advice to make sure contractors are comfortable using the CMO Permit system. Give access to contractors and staff within the Terminals and some landside areas. Making sure the correct permits are in place and approved first and correct competencies depending on the area required access too. Run any Audits requested from HAL to see who accesses certain areas. Keep and issue keys for various locations around the Airport. Complete Work Order Audits on Contractors. Support the general store functions located at both Permit Offices. Act as out of hours help desk for the contract passing on works to call out team and escalating if necessary to the management team along with updating MAXIMO logs and comping work if required

What we are looking for:: Can demonstrate knowledge and understanding of Health, Safety, Environment and Quality systems and the management of safe systems of work associated with the role and work environment. Excellent ability to problem solve & find robust solutions. Able to multitask and good with logistical solutions. Good communication skills. Excellent customer focus. Competent with the use of Computers and supporting functions. Flexibility regarding supporting the wider team: -For example covering annual leave/sickness. Self-motivation as at times may have workloads/duties that requires to be self-driven. Some experience and/or understanding of communicating and supporting third party companies

Keywords : Hounslow jobs
Closed Date : 2025-08-30