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Employers

Information Governance Administrator

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Job ID:

71852

Job Type:

Full Time

Category:

Information

Educations:

GCSE
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Posted:

2025-01-03

Location:

Job Views:

17

Salari:

GBP £27,545 - £31,285 a year
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Job Description:

Job information Information Governance Administrator from the Company Surrey Police, this latest Information Governance Administrator job vacancy is located in the city Guildford located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Information field have been opened and published up to the specified time.

Job Responsibility:

Division / Department - Corporate Development Grade - Grade E Status - Full Time Contract Type - Fixed Term Contract Salary Grade Range - £27,545 - £31,285 Working Hours - 36.0 Hours per Week Shift Allowance - No Politically Restricted - No Location - Surrey Police Headquarters, Guildford

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner

The Role & Key Responsibilities

Information Management are responsible for providing support and advice for all areas of Surrey Police on all matters of information management. The team identify, develop and recommend processes for creating, collecting and sharing information and knowledge, in order to ensure existing processes are as streamlined and efficient as possible. The role includes working with all types of departments and IT staff to recommend and develop appropriate information architecture and filing structures, to assist users in their daily working, sharing of documents, accessing specialist information and understanding of records. As well as this, working as part of a team to administrate SharePoint and other Records Management Solutions by working closely with users, project personnel, IT staff and suppliers, to develop requirements, test, ensure documents are migrated, and other tasks as required, to deliver an effective working document and records environment. A key element of this role is responding to third party requests from external organisations to Surrey Police for disclosure of information.

As part of the role you will be responsible for:

  • Researching, reviewing, analysing and reporting on information management and assurance issues and identifying trends to improve compliance with information governance standards, including Data Protection Act 2018.
  • Responding to data sharing requests made by external agencies such as local councils, statutory agencies and other Police forces.
  • Ensuring the standardisation of information collation through to retention. Also ensuring access and use of the records and documents are appropriate and legal and are retained and available to support current and future business objectives.
  • Being aware of emerging information and knowledge thinking in order to assist the development of the wider Information Management work within the force.
  • Conducting reviews on Information Management practice across the Force in order to produce coherent comprehensive reports. Cultivate relationships with these stakeholders in order to raise awareness and proactively contribute to improving the force's adherence to Information Management standards.
  • Acting as a point of contact for Information Management Collaboration by liaising with counterparts from Neighbouring Forces, sharing and developing best practice.
  • Maintaining and producing performance information, records and spreadsheets (using a broad spectrum of IT systems and applications) in support of information management business areas.
Contributing and participating in the creation and delivery of guidance, training and operational procedures surrounding information management for the force.
  • Providing an effective service to internal and external customers on all information management related activities, solving related problems, providing recommendations and outcomes to resolve issues and mitigate risks.
  • Undertaking other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.

Please note: This is a fixed term contract until the end of 2025.

Skills & Experience

Essential

  • GCSE grade C or above, or equivalent, with a high standard of written and spoken English and with excellent spelling.
  • Good knowledge of technologies including Microsoft SharePoint.
  • Proven and well evidenced ability to influence and create good relationships with people.
  • Excellent planning and organising skills and a proven ability to work under pressure, dealing with conflicting demands in order to meet agreed deadlines.
  • Experience in dealing with situations / deviations from normal office routine and the ability to problem solve and provide suggested resolutions quickly and effectively in order to mitigate risks or maximise opportunities.
  • Good understanding of the principles of information and knowledge management, and of document and records management.
  • Good understanding of business processes in organisations, particularly as these relate to information and knowledge.
  • Demonstrate an appreciation of end-user awareness with respect to developing systems and processes.
  • Possess well developed written skills, demonstrating the ability to produce clear, concise and accurate documentation.
  • Possess the ability to work on one's own initiative and experience of working under minimal supervision.
  • Possess good organisational and time management skills with an ability to work calmly and precisely under pressure as well as to tight deadlines.
  • Strong attention to detail.

Desired

  • Qualification in Information Handling or Criminal Justice, or have demonstrable experience.
  • Have previous experience of working in information or knowledge management.
  • Have previous experience in data processing.

Why Work With Us?

Policing is an exciting 24/7 business and we all have commitments outside work. We're invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.

We take pride in looking after our people and offer a variety of benefits;

  • career progression
  • contributory pension scheme (LGPS)
  • generous annual leave allowance
  • discounts for everyday spend
  • on-site gyms and a range of sports clubs
  • generous and supportive parental leave
  • financial and mental wellbeing guidance and support
  • discounted contributory healthcare scheme

Further Information

For further information regarding this vacancy, please contact Hannah Poole at Hannah.Poole@surrey.police.uk

Diversity Statement

We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.

This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;

  • vacancies in collaborated units are available to all officers and staff across both Forces
  • vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
  • if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.

Job Detail

    Reference number

    SYSX STAFF04043

    Date posted

    16/10/2024

    Closing date

    30/10/2024

    Location

    Surrey Police Headquarters, Guildford

Keywords : Guildford jobs

Closed Date : 2025-02-02

Company Info

Surrey Police

Shoreham, United Kingdom

Company Profile


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