Purchasing and Contracts Administrator

Job information Purchasing and Contracts Administrator from the Company Unitech Projects Ltd, this latest Purchasing and Contracts Administrator job vacancy is located in the city Burntwood. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Business field have been opened and published up to the specified time.

Job Description :

RAF 3738 – UNITECH PROJECTS LTD – PURCHASING AND CONTRACTS ADMINISTRATOR

Company Overview:

Unitech Projects Ltd who are based in Burntwood, Staffordshire are a multi-disciplined construction / project-based Company who predominately work in the food, beverage, pharmaceutical and other hygiene conscious industries.

Unitech Projects Ltd are part of the Unitech Group of Companies we are now actively looking for a Purchasing and Contracts Administrator.

Hours of work : Monday – Friday 09.00 -17.00

Role Overview:

Within your role you will be reporting directly to the Director in supporting and assisting the Company by carrying out but not exclusively the tasks and duties below.

Main duties and responsibilities:

Assist Contracts Director with tenders setting up a costing template for each project.

Cost analysis of all live projects.

As each project is completed ensure a customer satisfaction survey is carried out.

Update Unitech Projects Ltd website with customer comments along with any photographs of work completed.

Raise sales ledger invoices, enter the information onto the Project invoice summary and Unitech Projects Ltd, project numbers spreadsheet. Ensure they are e-mailed to suppliers and a copy printed off for the file.

Enter cash received onto cashbook from daily bank statement then post to the customer account.

Chase customers for payments as necessary.

Set up new sales ledger accounts, credit check the customer using First Report and ensure our company credit application form is completed and returned.

Ensure sales ledger invoicing is completed each month in accordance with the Accounts department deadline, balancing sage to excel invoice summary spreadsheet by way of a vatable transactions report for the month.

Maintain a cashflow spreadsheet which includes one of our major food group customers across our group of companies detailing all outstanding invoices and payments received.

Email all company invoices to one of our major food group customers.

Chase payments for one of our major food group customers across our group of companies, resolving any queries.

Post any cash received from one of our major food group customers onto the relevant account/company.

Type up and send out quotes to customers as dictated by Contracts Manager.

Email weekly tracker report to Unitech Project Ltd site engineers to enable them to complete their timesheets.

Check timesheets for Unitech Projects Ltd site engineers and enter onto sage also ensuring payroll have a copy of their timesheets

Analyse company credit card then enter information onto sage as a journal entry. Any discrepancies to be followed up with the Company’s designated bank.

Completion of weekly labour spreadsheet for Unitech Projects Ltd and Unitech Engineering Ltd and e-mail out accordingly.

Maintain on excel Unitech Projects Ltd , project numbers detailing customer, value, purchase order and invoice details.

Set up new projects on sage under project accounting along with new sales orders under sales order processing.

Procure items/equipment required for site.

General administration duties along with any other tasks within the skills set of this role.

Skills, Experience and Competencies Required:

Must possess previous experience of working in a similar position.

Be proficient in using Microsoft Office programmes especially Word and Excel spread sheets, the successful candidate must also be able to use SAGE. (SAGE desirable but not essential as training given)

Have an accounting background or knowledge of sales ledger and credit control.

Must be quality driven with attention to detail being paramount in everything achieved.

Have the ability to multi-task.

Have excellent interpersonal/customer focused skills is a prerequisite of this role, as dealing with a variety of stakeholders by telephone, email or face to face is a fundamental requirement of this role.

What we offer in return:

A Full time, permanent contract.

Salary will be starting at £26k per annum depending on experience

28 days holiday (inclusive of annual, bank/public days)

Access to a contributory company pension scheme, employer contribution of 3%.

A varied and interesting role within a fast-paced manufacturing supplier within the U.K.

Application Process:

Suitable? In the first instance, please submit you’re CV and written application by email quoting RAF- 3738 outlining what you feel you can offer us and this role.

All applications should be emailed to: grouphr@unitech.uk.com .

To find out more about our Company please visit our company website.

We are an equal opportunity employer.

Thank you, we look forward to receiving your application.

Job Types: Full-time, Permanent

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Reference ID: RAF – 3738