Job Description:

Job information Improvement Administration Assistant from the Company Worcestershire Acute Hospitals NHS Trust, this latest Improvement Administration Assistant job vacancy is located in the city Worcester WR located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Improvement field have been opened and published up to the specified time.

Job Responsibility:

To view the full job description please access the supporting documents section. Key Duties: Office Administration: Establish and maintain an administrative service that ensures work is prioritised to meet agreed timescales. Develop and maintain an effective system (both electronic and paper based) for filing and retrieval of documentation which will, where appropriate, ensure complete confidentiality of sensitive information. Manage the department email account. Receive, screen and write emails, deal with general enquiries and develop a comprehensive system in the department which ensures that all messages are actioned within appropriate timescales. Maintain mandatory and other staff training databases as required. Work on own initiative to ensure that all emails are dealt with, that all urgent correspondence is identified and that papers are brought to the attention of the relevant manager prior to attendance at meetings. Effective day-to-day administration of the office team e.g. annual leave tracking, hot desk system management, Improvement Team folder management, MS Teams channel management, recruitment administration. Ensure adequate arrangements are in place to cover duties during annual leave and be a point of contact during colleagues annual leave as and when required. Undertake preparation of PowerPoint slides, agendas, action notes and minutes. Undertake general photocopying and distribution of papers (physically and virtually). Support the maintenance of the showcase and accountability walls across three sites Compose routine correspondence and initiate responses to general enquiries. Support with electronic diary management and maintain an effective bring forward system to ensure the availability of appropriate papers for meetings. Coordinate and arrange meetings, events and working groups for the department and trust-wide, booking appropriate venues and hospitality. Understand and be able to navigate (with training) through Trust information systems. Support with preparing information in the desired format i.e. reports, spreadsheets, charts etc. Support the team with the on-the-day running of events, workshops and training sessions Coordinate all bookings for the Improvement System training ensuring MS team links are sent out and attendance is logged. Update ESR with the training status of Improvement System training course delegates. Produce regular reports on the training status of Trust employees to Directorate and Improvement Board members Coordinate and distribute the Improvement System training certificates. Develop user-friendly and effective spreadsheets General Duties: Work independently and manage own work area within the team. Ensure good professional working relationships with all other agencies, professionals, colleagues and the public who contact the department. Show a flexible approach in a changing, demanding environment which has an unpredictable workload. Be proficient in using Windows based computer packages in particular Word, Excel, Access, Power Point and MS Outlook. Communicate effectively and courteously when receiving complex or sensitive information that comes into the department, where tact and re-assurance is necessary. Undertake any other duties commensurate with this grade of post in agreement with the relevant line manager.

Keywords : Worcester jobs

Closed Date : 2025-03-21