Operations and Administration Assistant

Job information Operations and Administration Assistant from the Company Alphamed Scotland, this latest Operations and Administration Assistant job vacancy is located in the city West Calder EH. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Administration field have been opened and published up to the specified time.

Job Description :

Alphamed Scotland specialise in providing bespoke medical support at events throughout Scotland and advanced pre-hospital deployed care in settings throughout the world.

We are looking for a hands-on Operations and Administration Assistant within our established events business. This role offers a rare opportunity to hone your skills in the events environment and develop managerial skills across our unique business streams.

Reporting to the Operations Manager, you will have the opportunity to work alongside our team of highly experienced emergency medicine and critical care trained staff to support the effective preplanning of key administrative and operational functions.

You will be joining our company at an exciting time as we rapidly grow and expand. You therefor need to be well organised, self-motivated, enthusiastic and flexible. An understanding of business operations and events is preferred with a willingness to progress and develop within the role.

Essential skills

- A minimum of 2-3 years administration experience in events, operations, recruitment or similar environment.

- Proven ability to meet to deadlines, in a fast paced, dynamic, and constantly evolving environment.

- Capable of taking initiative and working proactively to address and overcome challenges.

- Strong organisational skills with the ability to manage and prioritise workload independently.

- Excellent attention to detail.

- Outstanding communication and interpersonal skills.

- Proficient in using Microsoft Office packages including Word, Excel and Outlook and ability to quickly learn new inhouse systems.

Desirable skills

- Event Co-ordination experience

- Recruitment Administration experience

- Experience within healthcare environment

Role Tasks

The role will include the following key tasks:

- Preparation of event documentation including operational plans, briefing reports and kit plans.

- Attend event pre planning meetings with the Operations Manager.

- Manage the administration of recruitment activities including compliance checks and liaison with applicants and referencing.

- Record weekly recruitment KPI's.

- Allocate staff to events utilising the events planning system, guided by the Operations Manager

- Participating in the on-call rota (once every four weeks).

- Effective planning and organisation of medical kit ahead of events, with support from the team

- Assist in the preparation and production of business proposals and quotes

- Inventory Management- checking equipment and restocking medical bags ensuring accurate and appropriate inventory as required.

- Supporting office management, ensuring the space is clean and tidy and all required items are neatly stored and available to the Operations team.

- Filing of patient report forms.

- Any ancillary duties as deemed appropriate.

Job Type: Full-time

Pay: £25,500.00-£28,500.00 per year

Additional pay:

• Bonus scheme

Benefits:

• Company events
• Company pension
• Free flu jabs
• Free parking
• Health & wellbeing programme
• On-site parking

Schedule:

• Monday to Friday

Experience:

• Administration: 2 years (required)

Licence/Certification:

• Driving Licence (required)

Work Location: In person

Application deadline: 10/06Reference ID: AMOPSMAY25