Job Description:

Job information Occupational Health & Wellbeing Administrator from the Company Surrey Police & Sussex Police Collaboration, this latest Occupational Health & Wellbeing Administrator job vacancy is located in the city Horsham located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Occupational field have been opened and published up to the specified time.

Job Responsibility:

This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.

Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.

Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances and hours.

Division / Department - People Services Grade - Surrey Police Grade D / Sussex Police Grade 7 Status - Part Time Contract Type - Permanent Salary Grade Range - Surrey Police £24,075 - £27,303 / Sussex Police £24,462 - £26,487 Working Hours - 36.0 Hours per Week Shift Allowance - No Politically Restricted - No Location - Horsham

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

Chief Constable Tim De Meyer & Chief Constable Jo Shiner

The Role & Key Responsibilities

From your first day with us you will be part of a policing family making a real difference.

It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.

In this role you will be

1

To provide admin support to the OHW service and the collaborated services including the two fire services (ESFRS & SFRS).

2

To assist with the efficient administration of the service, including quality control, presentation and reports, accessing Cohort/Cority system, answering enquiries, reconciling invoices, arranging payment of GP medical report invoices, supporting work/purchasing of equipment required by Surrey & Sussex gyms, and raising purchase orders.

3

To provide excellent customer service and to work as an initial contact for OHWS.

4

To assist with management information produced in conjunction with the clinical team as and when necessary, in line with the requirements of the partner organisations including third party contracts and collaborated services to ESFRS and SFRS. To consider the information in line with the administration service provided to ensure that efficiency and excellent customer service remain the priority.

5

To be aware of confidentiality in all aspects of the role.

6

To assist with the continuing development and maintenance of the Guidance Manual for the administration team.

7

To use the OH electronic operating system; Cohort/Cority to access health records and other IT systems such as PowerBI, and Teams .

8

Undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser graded post.

9.

Assist in completing Vetting applications for new starters or external/third party contracts.

Assist in completing inductions for new starters and completing leavers documentation and ensuring pass cards, laptops and mobile phones are returned.

10

Ensuring the Business Continuity (Emergency contact details) are updated as required.

11.

Managing and saving relevant documents on Teams channels as appropriate.

12

CoP Learn - To ensure all relevant training modules for the teams NCALT are completed as required.

Skills & Experience

• Essential criteria are those that are critical for the satisfactory performance of the role.

• It is expected that all applicants meet the essential criteria to be eligible for appointment.

QUALIFICATIONS

Educated to GCSE level standard and or relevant qualification/s.

KNOWLEDGE, SKILLS & EXPERIENCE

Demonstrate knowledge of working in an administrative role

Demonstrable knowledge of good working practices and administrative procedures.

Has good knowledge of Microsoft Office, Outlook, Word, Excel, Teams, Office 365 and OH databases.

Good interpersonal and communication skills, in order to deal courteously and effectively with all queries and using sensitivity and tact with confidential issues.

Good customer service skills.

Good written communication skills with the ability to check records and correspondence.

The ability to gather statistical information and present in a relevant format.

Strong attention to detail and accuracy.

The ability to work calmly under pressure and respond flexibly to changing and sometimes challenging demands.

ADDITIONAL REQUIREMENTS

Has experience of working in a medical setting or similar/ practice and/or a public sector body.

Knowledge of Data Protection.

Why Work With Us?

PLEASE DELETE - Please review and amend the paragraph and bullet points below to ensure that this section reflects the role you are advertising

Policing is an exciting 24/7 business and we all have commitments outside work. We're invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme

Diversity Statement

We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.

This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.

Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;

• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.

Job Detail

Reference number

SYSX STAFF03816

Date posted

06/06/2024

Closing date

20/06/2024

Location

Horsham

Keywords : Horsham jobs

Closed Date : 2025-03-06