Construction Administrator

Job information Construction Administrator from the Company Woodman Homes Ltd, this latest Construction Administrator job vacancy is located in the city Chelmsford CM. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Administration field have been opened and published up to the specified time.

We are seeking a highly organised, motivated, and fast-thinking Construction Administrator to support the daily running of our family-run construction company. This role can be part-time or full-time, based out of our home office in Chelmsford.

You'll be working closely with the Director/Owner and a small, hands-on team, allowing for close collaboration and open communication. As a growing company, we offer room for development, responsibility, and career progression in a supportive and ambitious environment.

This is a pivotal position suited to someone who thrives in a fast-paced setting, thinks independently, and takes a proactive, get-it-done approach to every task. You'll be responsible for managing everything from schedules, suppliers and subcontractors to quotes, client communication and system admin — all while keeping the director organised and one step ahead.

We want someone who doesn't wait to be told what to do — you'll need to chase, push, prompt, and stay on top of everything. If you're efficient, tech-savvy, resourceful, and confident juggling a wide variety of responsibilities, this could be the ideal role for you.

Administrative & Financial Support

• Manage and update QuickBooks - process all invoices, input receipts, track outgoing payments and income.
• Prepare, format, and update client quotes, contracts, and other business documents.
• Maintain organised digital and physical filing systems for compliance and quick access.
• Handle document control - ensure the right paperwork is always where it should be.

Diary & Workflow Management

• Own the director's diary - schedule appointments, keep commitments on track, and proactively manage their time.
• Organise subcontractors, tools, material deliveries and equipment hire for each project.
• Track live job statuses and upcoming actions, making sure nothing gets missed or delayed.
• Push and chase the director when needed to keep decisions and tasks moving.
• Manage routine maintenance for rental properties and serviced accommodation - boilers, cleaners, repairs etc.

Client Communication & Experience

• Liaise with clients throughout the process - arrange meetings, send updates, chase feedback.
• Respond to phone and email enquiries professionally and promptly.
• Send and track booking contracts and payments for serviced accommodation.
• Be one step ahead of client needs - give updates before they chase.

Survey, Site Support & Project Planning

• Book in surveys and upload key site information and photos to the relevant apps and systems.
• May occasionally attend site visits to collect photos or relay project info.
• Coordinate subcontractor surveys to keep schedules tight and avoid downtime
• Regularly reporting to Director and Site Coordinator of where we are against each project plan, adjust planner/subcontractors accordingly

Social Media & Marketing

• Assist with social media content - scheduling posts, handling messages, and sharing company updates.
• Keep an eye out for content opportunities (e.g., before/after shots, team highlights, site milestones).
• Share ideas to help grow the brand and improve engagement online.

Job Types: Full-time, Part-time

Pay: £22,000.00-£26,000.00 per year

Benefits:

• Casual dress
• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Application question(s):

• Do you have knowledge of the Property/Construction industry?
• Do you have the ability to keep everyone accountable and forward think?

Work Location: In person