Administrative Assistant (Term Time Only)

Job information Administrative Assistant (Term Time Only) from the Company Inclusion Education, this latest Administrative Assistant (Term Time Only) job vacancy is located in the city Basingstoke. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Education field have been opened and published up to the specified time.

Job Description :

Overview:Inclusion Hampshire (working name of “Inclusion Education”) supports young people within the local community who have special education (SEN) and mental health needs. It operates an Independent Special School in Basingstoke for young people aged 11-16, a college based in Hook for young people aged 16 and over and a Workplace Support Hub based in Basingstoke supporting those over the age of 18.

This is an exciting opportunity based at our Inclusion School, for an experienced administrator. Reporting to the School Administration Manager, you will work as a member of a small and supportive team providing day-to-day school operations support for this rapidly expanding charity-based, education organisation.

General Duties

• Assisting the School Admin Manager in any administrative tasks as required.
• Answering the phone when required (including to parent/carer admission enquiries).
• Cover and support for another Admin Assistant when required.
• Filing, scanning, photocopying, laminating.
• Administering medication.
• Any ad-hoc requirements to support the running of the school.
• Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
• Respond to telephone and face-to-face enquiries efficiently and in a professional and supportive manner
• Respond to messages promptly and accurately, passing on information to relevant staff members if necessary

Specific Duties

• Processing of Admissions paperwork.
• Communicating with the local SEN team to provide the school with necessary information as part of the admissions process
• Arranging staff cover and ensuring work is provided.
• Support with school Health & Safety administration.
• Support with Exams administration.
• Training – monitor and maintain key staff training.

Person Specification

• Helpful and welcoming.
• Organised and methodical.
• Diligent and efficient.
• Ability to complete tasks with an eye for detail.

Experience and Skills

GCSE Maths and English grade C minimum, with high level competency in English.

• Excellent IT skills – Word, Excel & general knowledge of Microsoft SharePoint an advantage.
• Confident friendly telephone manner.
• Strong organisational skills are a must, along with an ability to prioritise throughout the day.
• Ability to interact with a wide range of learners, parents, and visitors to the school, both in school and on the phone.
• An eye for attention to detail to produce work with a high level of accuracy.
• Be flexible to be able to cope with conflicting demands, deadlines, and interruptions.
• Can work independently, remain calm and maintain professionalism when working under pressure in a busy school environment.
• Understanding of working with vulnerable young people and the importance of safeguarding, confidentiality and GDPR (General Data Protection Regulation).

What makes Inclusion Education unique for a member of staff?

• An organisation that that cares for all who are part of its community: our staff, our students/ learners, and their families.
• *Education Support’s Employee Assistance Programme.
• To be part of an organisation awarded Leeds Beckett University’s Carnegie Gold Award for our commitment to mental health and wellbeing for our staff, students & learners.
• An approachable leadership team that prioritises staff wellbeing by providing 1-1 supervision and support for all staff.
• Competitive Pension Scheme
• A strong focus on a positive team ethos where everyone is made to feel valued and supported.
• A commitment to a healthy work/life balance as part of our Mental Health Strategy and ensuring work does not need to be completed at home or on weekends.

This job description is subject to change as the demands of the organisation and the role develops. The role requires flexibility and adaptability, and employees of Inclusion Education may be asked to perform tasks and be given responsibilities not detailed on a job description.

Diversity Statement **

Inclusion Education recognises and values the enriching contribution which people from a range of backgrounds and experiences can bring to the life and development of the Organisation. We therefore aim to provide a service which, in its teaching, administration and support services, actively promotes equality of opportunity and freedom from discrimination on grounds of age, cultural background, disability, ethnicity, gender, religion or sexual orientation.

Health & Safety Statement

All employees have a responsibility to promote and maintain a safe and healthy working environment, by taking reasonable care of their own health and safety at work and the well-being of colleagues and students. Line managers have specific responsibility for the health and safety of the team for which they have general management responsibility.

Safeguarding Statement & Responsibilities

Inclusion Education is committed to the safeguarding and welfare of young people and expects all employees, volunteers and third parties to share this commitment.

• The successful applicant is responsible for ensuring that all Inclusion Education’s child protection and safeguarding policies are adhered to, and concerns are raised in accordance with these policies.
• This post is subject to an Enhanced DBS (Disclosure and Barring Service) (Disclosure and Barring Service) check, and safer recruitment pre-employment background checks (including overseas checks if applicable) prior to confirmation of appointment.

To apply:

Please send your CV and covering letter to hr@inclusioneducation.org.uk

Closing date for applications is Friday 21st June .

Job Type: Permanent

Pay: £20,000.00-£22,000.00 per year

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 21/06Expected start date: 02/09