Group Executive Assistant

Job information Group Executive Assistant from the Company Spectra First Limited, this latest Group Executive Assistant job vacancy is located in the city Hybrid work in Wolverhampton WV. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Business field have been opened and published up to the specified time.

About us

We are professional, agile, innovative and our goal is to create meaningful opportunities for care experienced young adults across the UK in education, work, well-being, finance and home.

Our work environment includes:

• Modern office setting
• Work-from-home days
• Wellness programs
• Casual work attire

About Us

Spectra Group is committed to embodying the diverse and underserved communities we serve while delivering the Care Leaver Covenant, Private Sector - Studio, TwentyFive/7 Recruitment and supporting the Ambitious Together Foundation Charity. Our mission is to champion social change, striving for lasting social equity. Collaborating with philanthropists, governmental bodies, and leaders dedicated to addressing social inequality, we forge partnerships across Private, Public, and Voluntary Sectors to drive significant social transformation.

At Spectra, our team embraces the RICHER values:

1. Resilience

2. Integrity

3. Creativity

4. Hope

5. Empathy

6. Respect

These values are the cornerstone of our organisation, reinforced by our "Spectra People Behaviours - 3Cs" - Commitment, Culture, and Connection. If you're driven by ambition, thrive on challenges, and seek a career that makes a meaningful impact on people's lives, this opportunity could be the perfect fit for you.

About the Role

We are seeking an experienced and skilled Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO) across his portfolio of businesses.

As the Group Executive Assistant, you will be pivotal in providing essential administrative support one-to-one, handling confidential information with discretion, and overseeing various tasks. Responsibilities will involve managing the Chief Executive's time efficiently through various administrative and secretarial tasks, operating at a senior level, and overseeing everything from project management to event coordination. You will showcase your business acumen across multiple business and charity portfolios, serving as a functional lead to the Executive Assistant.

You will work collaboratively with the Executive Assistant and other key members of the Spectra Group to provide full administrative and project support for the CEO across a number of initiatives and workstreams.

The successful candidate will be a proactive and highly organised individual with excellent communication and project management skills and the ability to multitask effectively. This role will require occasional UK travel to support the CEO at meetings.

Key Responsibilities

• Act as a primary point of contact for the CEO, managing correspondence, emails, and phone calls professionally and efficiently while demonstrating tact and diplomacy in all interactions.
• Collaborating with the Executive Assistant to coordinate and manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements both domestically and internationally, often involving high-profile individuals and VIPs.
• Assign tasks as necessary to the Executive Assistant to support the operational function of the CEO office.
• Managing and monitoring the CEO's required actions across all areas of the business
• Prepare and organise documents, presentations, and briefing materials for internal and external meetings, ensuring accuracy and attention to detail. While maintaining confidentiality and discretion.
• Anticipate the CEO's needs and proactively provide support to enhance their productivity and efficiency, exercising sound judgment and discretion in handling sensitive information.
• Attend meetings with the CEO, take minutes or high level notes, and follow up on action points as required, always maintaining professionalism and confidentiality.
• Liaise with senior executives, board members, clients, and external stakeholders on behalf of the CEO, maintaining positive relationships and representing the organisation professionally, regardless of the individual's status or level.
• Handle sensitive and confidential information with the utmost discretion and confidentiality.
• Coordinate special projects and initiatives as the CEO assigns, ensuring timely completion and delivery of objectives while effectively managing competing priorities and deadlines.
• Assist in preparing reports, budgets, and financial statements as needed.
• Act as a gatekeeper for the CEO, managing access to his time and prioritising requests accordingly.
• Provide ad hoc administrative support to other members of the senior team as required, demonstrating flexibility and adaptability in responding to changing priorities and responsibilities.

Qualifications, Experience & Skills

• Proven experience as an Executive/Personal Assistant or similar role supporting senior executives in a fast-paced environment, with a demonstrated ability to deal effectively with high-profile individuals and people of all levels.
• Excellent organisational, project support and time management skills, with the ability to prioritise tasks and meet deadlines effectively.
• Strong attention to detail and accuracy in all work activities, committed to excellence and continuous improvement.
• Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications, with the ability to quickly learn new tools and technologies.
• Exceptional written and verbal communication skills, with the ability to interact confidently with individuals at all levels.
• Discretion and professionalism when handling sensitive and confidential information.
• Flexibility and adaptability to changing priorities and responsibilities, with a positive attitude and willingness to take on new challenges and opportunities for growth.
• Ability to occasionally work outside of core business hours if required
• Previous experience in the non-profit or social impact sector is desirable but not essential, as well as a passion for making a difference and contributing to positive social change.
• Valid driving licence essential.

If you are a proactive and dedicated individual passionate about making a difference, we encourage you to apply for this exciting opportunity to join our mission-driven team at Spectra.

We reserve the right to close the application closing date early should the required amounts of applications be exceeded.

Job Type: Part-time

Pay: £25,000.00-£28,000.00 per year

Expected hours: No more than 32 per week

Benefits:

• Bereavement leave
• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• Work from home

Schedule:

• Day shift
• Monday to Friday

Work Location: Hybrid remote in Wolverhampton, WV1 1HT

Application deadline: 30/07Expected start date: 16/09