Job Description:

Job information Business Administration Specialist Health Safety Fire from the Company Ministry of Justice, this latest Business Administration Specialist Health Safety Fire job vacancy is located in the city Hybrid work in London located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Business field have been opened and published up to the specified time.

Job Responsibility:

Salary £30,471 Number of jobs available 1 Detail of reserve list 12 Months Region Wales City/Town Cardiff , Carmarthen , Newport , Swansea Building/Site JCC 17 Churchill Way Cardiff, CF10 2HH, NPS 7A-7B WATER STREET CARMARTHEN, SA31 1PY, NPS USK HOUSE NEWPORT, NP20 2AG, NPS WEST GLAMORGAN HOUSE SWANSEA, SA1 5AB Grade EO Organisation Grade for HMPPS Band 4 Post Type Permanent Working Pattern Full Time, Flexible Working, Other Role Type Health and Safety Will the successful applicant have line manager responsibilities? No Job description

Information about the Team - Small team of 6, covering Health Safety and Fire across Prisons and Probation in Wales.

Overview of the job

This is a non-operational specialist role based within HMPPS in Wales establishment or probation delivery unit, line managed via the Functional Lead: Health, Safety & Fire (HMPPS in Wales), Health Safety and Fire within the HMPPS in Wales HSF Team.

The role supports national plans and systems for the effective management of HSF risk through the provision of first line monitoring and support for establishments/ probation delivery units and by the co-ordination and operation of relevant establishments/probation delivery unit's administration and management systems.

There are no line management responsibilities.

Summary

The job holder will undertake the role, having access to all work areas, plant and equipment. The post holder will report to the Functional Lead: Health Safety and Fire HSF in the HMPPS Wales HSF Team.

The post is the liaison and co-ordination point for health, safety and fire management in establishments/probation delivery units, providing first line advice, information, administration, training and support to the SMT, managers, staff, prisoners, contractors and visitors.

The job holder will co-ordinate HSF management systems within identified establishment(s)/probation delivery unit(s) in line with national policy, arrangements and standards. Support for other establishments/probation delivery units in HMPPS Wales may be required on an ad hoc basis as required by the Functional Lead: HS&F and/or Regional Services Lead: Estates.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• The maintenance of a Fire Risk Assessment as required by the Regulatory Reform (Fire Safety) Order 2005.
• The maintenance and distribution of national and local health and safety risk assessments.
• Assist the Functional Lead, Health Safety and Fire in production of monthly, quarterly and annual reports to the HS&F Sponsor, SMT, Health and Safety Committee, H&S representatives and HMPPS Wales HSF Team on the HSF performance of the establishment/probation delivery unit(s) with reference to individual incidents, trends and patterns in incidents, the efficacy of controls including training and progress on plans re fire safety. Sources for such reports to include Rivo, NORCET, Cardinus, HMPPS Performance Hub.
• Regular liaison with the Functional Lead - Health, Safety and Fire on progress and issues within establishments/probation delivery units.
• The review of the relevant local HSF risk assessment(s) after any incident or change in circumstances and the revision, if necessary, of local variations.
• Referral of non-local issues arising from the review to HMPPS Wales HSF team.
• Administration and co-ordination of the Establishments/probation delivery units Health and Safety Committee including action progress-chasing and exception reporting to the Chair (HS&F Sponsor) and HMPPS Wales HSF team.
• Monitoring and reporting on progress of establishment/probation delivery unit HSF and other relevant action plans.
• Regular informal contact with establishment/probation delivery units Health, Safety and Fire (HS&F) Sponsor on all relevant matters.
• Frequent liaison with Establishment(s) Heads of Function (including Security and Safer Custody) to ensure there are no conflicts of interests developing on matters relating to HSF risk.
• Regular liaison with the manager(s) responsible for HSF-related contingency planning to ensure all aspects of such contingency planning are suitable, sufficient and current. To assist those responsible with the development and testing of HSF contingency plans.
• Frequent liaison with their local emergency services including the Fire and Rescue Service (FRS) to facilitate the implementation of the local establishment/probation delivery unit fire/emergency contingency plans in association with the FRS operational firefighting procedures.

The organisation and delivery (where required) of the appropriate fire safety instruction and training for every person in the workplace to ensure that at all times each person is familiar with the fire precautions to be observed in the workplace, which includes:

• The means of escape in case of fire
• The action to be taken in case of fire
• The location and method of operating firefighting equipment (if required)
• The location and use of the means to give warning in case of fire

• Ensure the organisation and delivery of training and instruction to all establishment operational personnel in the correct use of Respiratory Protective Equipment (RPE); the Safe Systems of Work for Cell Fires (SSOW), and to ensure that all equipment is replaced, maintained, tested and recorded as required.
• Working with the Functional Lead - Health, Safety and Fire, the provision of regular and prompt Core Basic HSF Induction training to new or transferring staff, on-site contractor staff and sub-contractors and other third parties as appropriate in line with national Health and Safety Arrangements for the provision of training.
• Ensure the provision of other relevant training at first line level such as stress awareness, manual handling technique, principles of risk assessment, accident reporting, slips trips etc.
• Regular liaison with those responsible for the planning and resourcing of training to track progress with delivery of HSF training against the people plan. Assist with the identification of training needs and reporting identified needs via functional managers and HMPPS Wales HSF team.
• The organisation of fire evacuation drills and liaison with the local Fire and Rescue Service on operational procedures, familiarisation visits, water supplies, and access for fire service vehicles.
• Contribute to/ensure regular inspections of all areas of establishments/ probation delivery units to eradicate potential health, safety and fire risks; identify, report and action any dangerous conditions occurring. Such inspections to be recorded via Rivo and action recommendations placed against relevant Functional Heads via Rivo.
• The notification to the Governing Governor/Probation Senior Manager of any dangerous conditions requiring immediate action.

Liaise with the business/people hubs/HS&F Sponsors to ensure the keeping of accurate records and plans relating to:

• Evacuation drills
• Staff training in respect of RPE, SSOW and all other fire training
• Fire events - including false alarms
• Workplace inspections, audits etc.
• Location of firefighting equipment and their test requirements
• Location of fire detection equipment and their test requirements

• Monitor via the business and people hubs the planning and co-ordination of immunisation clinics in liaison with the contracted Occupational Health Advisor (OHA) and business or people hub, as determined by your establishment/probation delivery unit.
• Regular liaison with HSF Sponsor, Heads of Function to ensure that plans for changes of use, occupation, layout or construction can be properly considered for HSF purposes.
• Regular liaison with the HMPPS Wales HSF team, to ensure that national priorities and actions for HSF are fed into relevant establishments/ probation delivery units management forums and processes and to highlight progress and concerns re: establishment(s) fire safety.
• Recording of HSF related incidents on the Rivo system and subsequent gathering of information, statements and records relating to these incidents using Rivo.
• Management and quality checking of Rivo data.
• Administration and management of the Cardinus online DSE training and assessment software in such a way as to ensure that DSE users are adequately trained and assessments are completed. The production of quarterly reports from Cardinus to the HSF Committee.
• Personal DSE assessment as required in more complex cases and liaise/refer to OHA as appropriate.
• Timely and thorough completion of the fire component of the quarterly NORCET HSF risk management tool reports. Ongoing liaison with facilities management and contract works supervisors and managers including day- to-day oversight of the HSF issues arising from such work. Close liaison with HMPPS Wales HSF team on related issues.
• Act as the establishment/probation delivery unit point of contact for internal auditors. Refer all contacts with auditors to HMPPS Wales HSF team.
• Ensure completion and submission of WAG/CPIG fire information reports for all qualifying fire events using the nationally approved reporting method.
• Refer potential RIDDOR incidents to the relevant functional manager and to the HMPPS Wales HSF Team.
• Act as the establishment/probation delivery unit's point of contact for enforcement bodies, liaising in all cases with the Functional Lead - HSF. Assist and support the planning, co-ordination of scheduled visits from enforcement bodies e.g. WAG/CPIG/HSE/LA and EA audits in liaison with the Functional Lead - HSF and HMPPS Wales HSF team.
• Work with the Functional Lead - Health, Safety and Fire who will interpret and present enforcement reports to SMT, Health and Safety Committee and draft and seek approval for suitable action plans. Report on progress against these plans to SMT and HS Committee via HMPPS Wales HSF Team.
• Provide support and advice after fire incidents and co-ordinate and/or participate in the investigation of all fire incidents in order to reduce the number of incidents occurring, and to make appropriate recommendations and/or contribute to final reports thereof.
• Draft and seek approval of an annual programme of workplace inspections by functional managers for each physical area of the establishment and co- ordinate the inspection programme via Rivo including the management of remedial action via the Rivo action notification system.
• Record and co-ordinate the recording of accident, fire, assault data via Rivo, undertaking regular first line quality control of incoming data.
• Provide support and direction to the relevant support hub in the collation and co-ordination of litigation casework.
• Liaise regularly with the HMPPS Wales HSF team on litigation casework progress.
• Liaise regularly with the relevant support hub on matters of HSF performance such as accident, fire and assault reports.
• Liaise at least weekly with the relevant support hub re the causes of sickness absence cases to ensure that statutory reports can be made for work-related injury/ill-health absence over the 7 day threshold.
• Provide support to Senior Managers and Functional Lead - HSF in the planning and follow-up of senior management safety tours.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours

• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing
• Managing a Quality Service
• Working Together

Experience

• Able user of MS Word and MS Excel
• Basic training and presentation skills
• Information collation and analysis

Technical Requirements

• The post-holder is required to hold a minimum of NEBOSH General Certificate and the HMPPS Fire Advisor and RPE Training Qualification. It is recognised that in the first instance existing staff are unlikely to hold both of these qualifications. In cases where existing staff only hold one of the qualifications identified the outstanding qualification/course must be completed within 1 year of taking up post.
• Appointees without the RPE Training Qualification will be expected to gain this qualification immediately on appointment.
• It is expected that post-holders will achieve Associate membership of IOSH within 1 year of appointment via successful completion of the NEBOSH Certificate.
• Achieve Technical Membership within 2 to 5 years subject to F/T status. Will be expected to be formally trained in Rivo Administrator Use.
• Formally Trained in Cardinus Administrator Use.

Welsh Job Description Health, Safety and Fire (Wales) Administrator JD - BAND 4 - CYM.docx - 81KB Opens in a new window Converted File Health, Safety and Fire (Wales) Administrator JD - BAND 4 - CYM.docx.pdf - 104KB Opens in a new window Welsh desirable or essential Desirable Additional Information

HMPPSin Wales: Vacancy Attraction Statement

Preventing victims by changing lives

HMPPS in Wales works in an integrated way to keep communities in Wales safer and to give the men and women we work with the opportunity to change their lives. We commission and provide offender management services in the community and in custody to deliver the orders of the courts and support rehabilitation. Our aim is to deliver outstanding, seamless offender management services in Wales that protect the public, reduce reoffending, deliver value for money and support our partners.The Welsh Language Scheme

Welsh Language skills for this post are desirable.

HMPPS yng Nghymru:Datganiad i ddenu Ymgeiswyr i wneud cais am Swydd Wag

Atal pobl rhag dod yn ddioddefwyr trwy newid bywydau

Mae HMPPS yng Nghymru yn gweithio mewn ffordd integredig i gadw cymunedau yng Nghymru yn fwy diogel, a rhoi cyfle i'r dynion a'r merched hynny rydym yn gweithio â hwy i newid eu bywydau.Rydym yn comisiynu a darparu gwasanaethau rheoli troseddwyr yn y gymuned a'r carchar i weithredu gorchmynion y llysoedd a chefnogi adsefydlu.Ein nod yw darparu gwasanaethau rheoli troseddwyr ardderchog ac esmwyth yng Nghymru sy'n gwarchod y cyhoedd, lleihau aildroseddu, cynnig gwerth am arian a chefnogi ein partneriaid.

Y Cynllun Iaith Gymraeg

Mae sgiliau iaith Gymraeg yn ddymunol ar gyfer y swydd hon.

HMPPS Wales pride ourselves on being an employer of choice and encourage applications from candidates irrespective of identity, background, life experience or circumstances. It's vital that our justice system is as diverse as the society we serve and we welcome the unique contribution diverse applicants bring. In line with the Equality Act 2010, we are able to offer advice and support to candidates from backgrounds which are currently under-represented in our workforce or face recognised barriers. This includes ethnic minority and disabled people. If you are interested in finding out more, please contact Wales_Diversity_and_Inclusion_Team@justice.gov.uk

Mae Gwasanaeth Carchardai a Phrawf EF yn ymfalchïo mewn bod yn gyflogwr o ddewis ac anogwn ceisiadau gan ymgeiswyr ni waeth beth yw eu hunaniaeth, eu cefndir, eu profiadau bywyd neu eu hamgylchiadau. Mae'n hanfodol bod ein system gyfiawnder yr un mor amrywiol â'r gymdeithas rydym yn ei gwasanaethu ac rydym yn croesawu'r cyfraniadau unigryw a ddaw gan ymgeiswyr amrywiol. Yn unol â Deddf Cydraddoldeb 2010, rydym yn gallu cynnig cyngor a chymorth i ymgeiswyr o gefndiroedd sydd wedi'u tangynrychioli yn ein gweithlu neu sy'n wynebu rhwystrau amlwg. Mae hyn yn cynnwys pobl anabl a phobl o gefndiroedd ethnig lleiafrifol. Os hoffwch wybod mwy, cysylltwch â'r Tim Amrywiaeth a Chynhwysiant yn Wales_Diversity_and_Inclusion_Team@justice.gov.uk

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

• The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

• You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays.

Pension

• The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

• After two months' service, you'll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

• There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
• All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

• All candidates are subject to security and identity checks prior to taking up post
• All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS
• All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
• To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
• To the Civil Service Commission (details available here)

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

Interview dates Interviews dates are yet to be confirmed. Internal candidates to HMMPS to not need to produce their ID documents. External candidates to HMPPS must bring their Passport, Driving Licence, bank statement (from within the last 3 months), another ID document and proof of their National Insurance number to ensure vetting requirements are met. If you do not bring these documents with you on the day you will be unable to undertake an interview and no further slots will be made available. Closing Date:

24/07/2024, 23:55 hours.

Contact information

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com. Please quote the job reference - 88773.

If you require further information on this campaign please contact Dave Burton via email on

David.burton@justice.gov.uk

Success Profiles

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Application form stage assessments

Behaviours Making Effective Decisions - 500 word limit Working Together - 500 word limit Communicating and Influencing - 500 word limit Experience CV

Use of Artificial Intelligence (AI)

You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.

Interview stage assessments

There is 1 interview stage for this vacancy. Behaviours Making Effective Decisions Working Together Communicating and Influencing Strengths may also be assessed at interview but these are not shared in advance.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces. For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Keywords : London jobs

Closed Date : 2024-12-15