Job Description:

Job information Corporate Receptionist & Facilities Coordinator from the Company Close Brothers Group, this latest Corporate Receptionist & Facilities Coordinator job vacancy is located in the city Hybrid work in Edinburgh located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Corporate field have been opened and published up to the specified time.

Job Responsibility:

ROLE OVERVIEW

The purpose of this role is to take ownership and responsibility for both the day-to-day operation of the Facilities Management function, and Receptionist Services at our Melville Street office. The responsibility extends to providing a safe place to work for all staff and contractors aligned with the management of Health & Safety. An office based role with attendance required Monday to Friday 0900hrs to 1700hrs.

KEY RESPONSIBILITIES

Facilities

• Be responsible for the day to day proactive management of facilities contracts such as cleaning, maintenance, waste management etc., checking that service level agreements have been met and any works are carried out or supplies provided are as specified and to the agreed standard; dealing with contractors and suppliers on site,

Health & Safety

• Manage the online Health and Safety portal relevant to your office.

• Ensure compliance with Health, Safety and Environmental legislation and company policies and procedures and maintain appropriate documentation to evidence compliance.

• Carry out regular workplace inspections to ensure for example that fire escape routes are kept clear, items are stored safely, there are no trip or slip hazards etc.

• Maintain up to date lists of Fire Marshalls and First Aiders, booking any training required and ordering any first aid supplies. Form part of the office fire marshals team and attend meetings/assist with planned drills/evacuations.

• Carry out initial investigation of any Accident or Near Miss reports using the Assurity system. Taking any measures necessary to prevent reoccurrence and reporting serious issues to the Head of Property and Facilities.

• Carry out initial investigation of issues raised through the online DSE assessments, helping customers to adjust their chairs and improve their workstations and raising a request for a specialist assessment if required. Ensure DSE assessments are carried out following desk moves.

• Provide Health & Safety Induction for new starters, showing location of main fire escape routes and assembly points and explaining fire and accident procedures

Finance

• Check invoices to ensure goods and services have been received satisfactorily and charges and coding are correct before approving

• Responsible for raising purchase orders for all expenditure and services related to the office ensuring cost control is tightly managed

• Provide Health & Safety Induction for new starters, showing location of main fire escape routes and assembly points and explaining fire and accident procedures

BCP/DR

• Involvement in Disaster Recovery and Business Continuity Planning.

• Be a named contact for emergency out of hours call outs for office related issues.

PERSON SPECIFICATION

Qualifications, Skills and Attributes

• Ability to multi task and demonstrate a flexible approach to manage multiple requests

• Ability to provide a high level customer service experience

• Signing off day work sheets or delivery notes and keeping records; dealing with any issues or requests raised, and escalating to your line manager if unable to reach a resolution.

• Manage on-site security systems

• Ensure excellent housekeeping is maintained e.g. boxes are not stored on top of cupboards, meeting rooms, service areas kitchen and toilets are well maintained, corridors and emergency exits remain clear and archive items are stored securely

• Be responsible for coordinating projects including internal moves, facilities meetings and refurbishments of any other Property or Facilities related projects.

• Be responsible for providing the office services such as, but not limited to, mailroom management, stationery supplies, office documentation, catering requirements and provision of refreshments for meetings, kitchen and vending supplies and adherence to physical data archiving processes.

• Providing clear and professional written and verbal communication to internal and external clients

• Provide ad hoc general administrative support to the function when required.

Front of House

• Responsible for the management of Front of House and reception services; ensuring all client areas and meeting rooms are tidy, presentable, well maintained and ready to receive all visitors.

• Meet and greet all clients, visitors, contractors and staff; contacting their hosts on arrival and managing building access as necessary - in line with the company security process.

• Provide refreshments for client meetings. Including arranging client lunches

• First point of contact for incoming phone calls and onward delegation throughout the business, maintaining professionalism throughout.

• Provide ad hoc general administrative support to the function when required.

• Act as main point of contact for all meeting room bookings and parking space allocation.

• IOSH Managing Safely - desirable

As an employer, Close Brothers Asset Management is committed to equality and valuing diversity within its workforce. We provide equality of opportunity and will aim to ensure that no employees or candidates are subject to discrimination on grounds of any characteristics including but not withstanding gender, gender identity, marital status, sexual orientation, race, colour, nationality, religion, age, disability, working pattern, caring responsibilities, political beliefs.

We appreciate that from time to time, recruitment agencies will have speculative CVs that they may wish to submit to our Talent Acquisition team in relation to a specific role.

To avoid any ambiguity around fees, please note that speculative CVs received by Close Brothers, that have not been authorised in advance, by us, will be ineligible for an agency fee. Thank you.

The Company

At Close Brothers Asset Management, we are all connected by our mission to be the best place in the UK for wealth professionals and their clients. We are part of Close Brothers, a FTSE 250 leading UK merchant banking group.

We believe that everyone should think ahead, have a financial plan and invest wisely. Our clients are professionals, business owners, individuals, charities, families, and employers, who rely on our clear financial advice and investment management services to preserve and grow their long-term savings and investments.

We are a team of about 800 people based in 14 offices across the UK. Our geographic footprint means we can combine a local approach with face-to-face services to enable strong, long-term relationships with our clients.

Sustainability is fundamental to our purpose and we have a responsibility to help address the social, economic and environmental challenges facing our business, colleagues and clients. We strive to do the right thing and are dedicated to helping the charities that matter most to our people.

Our vision is to develop an open and inclusive company that ensures everyone is valued, respected and included, so that in years to come our business will represent a diverse and inclusive workforce from the top down.

We look to recruit individuals from all different backgrounds. If this job is of interest to you but you do not meet every criteria then we encourage you still to apply as we are open to providing training opportunities. As an early adopter of hybrid working we are open to discussing all types of flexible working options, helping you to balance your work and home life.

InclusionThe Benefits

Private medical

Discounted health checks

Stakeholder pension contribution

Gym discounts

Cycle to work scheme

Save As You Earn scheme

Purchase additional holiday

Charity & Sustainable work

At Close Brothers, we are dedicated to helping the charities that matter most to our employees. Our donations continue to increase year on year thanks to our fundraising efforts and matched giving schemes to our employees' favourite charities. We continue to seek out new ways to give as a group and to help employees who give their valuable time and money to causes close to them.

To find out more detail please follow the link below:

https://www.closebrothers.com/charity.

Sustainability is fundamental to our purpose, and we recognise that to help the people and businesses of Britain thrive over the long term, we also have a responsibility to help address the social, economic and environmental challenges facing our business, employees and customers, now and into the future.

To find out more detail please follow the link below:

https://www.closebrothers.com/sustainability.

Keywords : Edinburgh jobs

Closed Date : 2024-12-15