Job Description:

Job information Ward Administrator T&O, WRH from the Company Worcestershire Acute Hospitals NHS Trust, this latest Ward Administrator T&O, WRH job vacancy is located in the city Worcester WR located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Ward field have been opened and published up to the specified time.

Job Responsibility:

Job Purpose: The post holder will provide a high level of administrative support and maintain effective office processes and procedures within the inpatient wards, enabling the delivery of a high quality service to patients and allowing nursing staff to focus on direct patient care. To offer effective support to the ward team to assist with all aspects of administration duties, including maintaining training records, inducting new staff, arranging meetings and any additional reports which have been requested. Key Duties: Provide dedicated administrative support to the Inpatient Manager and ward team. Be the central point of contact and maintain relationships across the wards, assisting the team in the development and maintenance of efficient and effective office procedures and administrative tasks. Ability to plan and prioritise own workload and that of the wards on a daily basis, working mainly without supervision and using own initiative. Maintain effective communication across the wards, taking phone calls and either directing the caller to the appropriate team member or taking messages as required. To be proactive in dealing with enquiries. Administer all office systems to a high standard, both electronic and hard copy, across the service, ensuring they run smoothly through having well planned and organised administrative systems and processes in place. Responsible for utilising the Trusts IProcurement solution to raise requisitions, receipt deliveries and resolve notifications in line with the Trusts procurement policy. Efficient and accurate recording of data on all electronic systems, including the use ofand production of reports and documents for team members. Provide cover for other Administrators in their absence through sickness, annual leave or training. Assist with planning and arranging meetings, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc. Attend designated meetings where the information may be complex and sensitive, taking and transcribing minutes. Distribute information prior to and after meetings in a timely way. Type confidential correspondence, reports and other documentation to a high standard within agreed timescales Record, prepare and process records for archiving in a timely manner Manage the Ward Sister/Charge Nurse electronic inbox and action emails as necessary. Work in a collaborative manner with internal services, stakeholders and other agencies. This may occasionally involve processing information that may be sensitive or distressing. Operate office equipment, including printers, PCs, scanners and telephones. Assist in the preparation, collection, photocopying, printing and processing of materials for management and service information meetings. Manage the distribution of service user and staff communications and wider information across the service as required. Order items/services via the IPROC procurement system and ensure all office stock levels are monitored and audited on a regular basis. Assist with the recruitment, selection and induction process for new staff in conjunction with the Ward Sister/Charge Nurse. Assist in the production and maintenance of clinical rotas via the E Rostering system, including the booking of bank and agency staff. Co-ordinate annual leave and training requirements and ensure records are maintained on ESR. To assist in the monitoring, and investigation of complaints as directed by Ward Sister/Charge Nurse. To maintain staff personnel files. To undertake non-clinical audits as appropriate, e.g. medical records audits. Measure own personal goals and ensure they align to the wider Trust goals and strategic objectives, undertaking relevant personal and professional development activities. Comply with all statutory, legislative and local policies applicable to this post. Support and maintain health, safety and security across the service. Undertake any ad-hoc duties as required by the service. General Duties: The post holder will ensure good communication is maintained, being the first point of contact for the service, and will be expected to liaise with courtesy and discretion in a confidential manner at all times with staff, potential employees and members of the public.

Keywords : Worcester jobs

Closed Date : 2025-04-02