Job Description:

Job information Outpatient Services Business Support Administrator from the Company Worcestershire Acute Hospitals NHS Trust, this latest Outpatient Services Business Support Administrator job vacancy is located in the city Worcester WR located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Outpatient field have been opened and published up to the specified time.

Job Responsibility:

Key Duties: To provide a comprehensive administrative and secretarial support to the Occupational Therapy manager and Occupational Therapy out-patient department by: Providing specialist secretarial/administration support and advice to the out-patient OT teams and/or directorates to support a number of initiatives. Answering telephone enquiries, taking and relaying messages in a polite and helpful manner, and using own judgement to establish the priority of issues and taking action as appropriate Inputting and analysing statistical data for all Occupational Therapy out-patient services. Develop and maintain effective electronic and paper filing systems ensuring information is secure and accessible to other team members. Support team members in the collection of information for performance reporting on relevant team activities and assist with analysis and interpretation. Run and collate reports, both qualitative and quantitative, including supporting with reports for the clinicians and senior management as required. Having an expert understanding of the outpatient booking process and be the main point of contact when problem solving administrative/process-based issues. Organising and ensuring the smooth running of the secretarial and reception functions within the OT outpatient department. Developing computerised and manual systems and processes for managing information paperwork within the office. Undertaking all administrative duties such as photocopying, scanning and sorting and prioritising mail and e-mail. Distributing as appropriate. Sorting and prioritising all incoming mail and e-mail, distributing as appropriate. Managing the electronic clinic room diaries for the service as well as the diaries for the out-patient clinicians which could include arranging and changing appointments, prioritising these as appropriate. Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner. To assist the Occupational Therapy manager with smooth coordination of the text reminder service. Identifying ways and implementation of improving the efficiency and effectiveness of the administrative and business functioning of the OT out-patient service, systems, processes used.

Keywords : Worcester jobs

Closed Date : 2025-04-13