Senior Executive Assistant to the CEO

Job information Senior Executive Assistant to the CEO from the Company Norfolk & Suffolk Foundation Trust, this latest Senior Executive Assistant to the CEO job vacancy is located in the city Norwich. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Leadership field have been opened and published up to the specified time.

Job Description :

Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk. At any one time, around 23,000 people in Norfolk and Suffolk are receiving care and attention from the Trust. We believe in whole life care - seeing people in the context of their whole lives, understanding the importance of good physical health, friends, family, spirituality, culture, home, work, education and a sense of purpose and achievement to experience good mental health. Nearly 3,800 full and part-time practitioners care for our service users in hospitals, in the community and in their own homes, whilst an additional 1,400+ staff provide non-clinical support, including cleaning, catering, delivering supplies, ward administration, information technology, human resources and financial services.

We are committed to equality, diversity and inclusion and want to reflect the diversity of our local communities within our teams. We welcome applications from all talented individuals with the relevant qualifications, skills, knowledge and experience.

We are committed to delivering quality driven mental health services. Every individual makes a valuable contribution. We are proud of our staff who have been commended for the care they provide. Do you value working positively, respectfully and together? If so, we'd love you to join us!

We will consider flexible working arrangements for our roles, please indicate in your application if this is something you require

JOB DESCRIPTION/PERSON SPECIFICATION Please read the job description/person specification carefully and ensure your application reflects the knowledge, skills and experience needed. YOUR APPLICATION It is important that you complete a formal application form as CV's alone will not be accepted.

We can provide all our job application materials in alternative formats so that these are accessible to everyone. Should you require any documents within this job pack in an alternative format, please do not hesitate to contact us at .

PLEASE NOTE: If you use a hotmail, msn or yahoo e-mail account, you will need to check your "junk" mail regularly as these email providers will divert any communication from this Trust/NHS JOBS straight into your " junk" inbox.

Please note, NSFT uses tools to screen any applications generated by Artificial Intelligence (AI).

Job overview

Are you an experienced and highly motivated executive assistant looking for a fast-paced, high-profile role where you can truly make an impact? We're looking for a Senior Executive Assistant to the CEO to provide professional, comprehensive, and high-quality support to our CEO and senior leadership team.

This is an exciting opportunity to be at the heart of the organisation, acting as the CEO's first point of contact and liaising with key internal and external stakeholders—including MPs' offices. You'll thrive in a fast-moving, high-pressure environment, managing competing priorities with agility and discretion.

Your role will be pivotal in ensuring the smooth running of the CEO's office, handling sensitive and complex enquiries, managing the CEO's diary and inbox, organising high-level meetings and events, and overseeing Committee/Board-level administration. You'll also play a key role in emergency planning and business continuity, including managing on-call rotas and acting as a Loggist when required.

Collaboration is at the heart of this role, and you'll work closely with colleagues across the Trust to maintain seamless administrative oversight and ensure the effective coordination of key documents and processes. You'll also administer a range of Trust systems while maintaining the highest standards of Information Governance and IT Security compliance.

Main duties of the job

• Serve as the first port of call for enquiries addressed to the CEO, handling complex enquiries and managing sensitive information with discretion.
• Proactively manage the CEO's diary and inbox, ensuring efficient scheduling and timely responses.
• Prepare agendas and take minutes at Executive Director level meetings, ensuring all papers are available and follow-up actions are monitored.
• Support the CEO in managing their budget, including raising and following up queries and coding invoices.
• Supervise and coordinate administrators within the Trust Secretariat as required.
• Comply with and promote the Equal Opportunities policy and handle all materials and information confidentially.
• Contribute to the review and development of information management systems and project management approaches.
• Maintain personal professional competency and engage in continuous learning and development.

Working for our organisation

Here at NSFT we pride ourselves on being a welcoming, talented, friendly and supportive team who like nothing better than sharing experiences and learning from each other. In addition to ongoing training and development opportunities, we are committed to providing an environment in which you can thrive.

Why work for us? We have challenges as a Trust, but we have ambitious aspirations, are pushing ahead with exciting transformation work and we need dedicated individuals to support us on our journey. We have strong, established professional networks coupled with an exceptional leadership team who will ensure you are truly cared for and cared about.

Why Norfolk and Suffolk? The people here are warm and welcoming, you'll never be far from the beautiful coastline or Broads National Park. We're an hour and a half away from London and have an international airport in Norwich too. Our villages, towns and cities are packed full of history, independent cafes, shops and theatres. We have excellent shopping, eating out, top ranking schooling and affordable house prices too.

Detailed job description and main responsibilitiesPerson specificationSkillsEssential criteria

• Skills for nurturing key relationships and maintaining networks.

QualificationsEssential criteria

• Educated to degree level or demonstrable equivalent experience.
• NVQ L4 business and administration

ExperienceEssential criteria

• Experience of administering Board level committees, including agenda setting, Board pack paper preparation and minute taking
• Experience in communications and stakeholder management
• Comprehensive knowledge of project management and/or health information systems development
• Previous experience of working in the NHS or public sector

Desirable criteria

• Experience of working within or alongside a mental health service provider

EQUAL OPPORTUNITIES Apart from its legal duties in relation to equality and diversity, the Trust recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief.

As a part of the Disability Confident Employer Guaranteed Interview Scheme we interview all disabled applicants who meet the essential criteria for the job vacancy (outlined in the Person Specification).. We encourage you to indicate your eligibility through TRAC jobs when applying.

DISCLOSURE AND BARRING SERVICE CHECK (formerly CRB) FOR POSTS WITH DIRECT SERVICE USER CONTACT - Please be advised that due to recent changes in the DBS Service, organisations no longer receive copies of DBS Disclosures - these are sent directly to candidates only. Therefore, it will be your responsibility, if successful, to ensure that this is taken to the appointing officer as soon as you receive it. Alternatively, if you have subscribed to the update service, we will be able to check your status once we have your authority to do so.

The Trust has now introduced a DBS Update Service which is a contractual requirement. You need to subscribe when you have applied for your DBS clearance and there is a time limit to subscribe of 19 days after receipt of your DBS disclosure. Please ensure that this is completed within the set time scale.

This update service is an annual subscription at a cost of £13 to you. This will enable the Trust to have instant online access to your DBS record, with your consent, and so will remove the need for you to have to apply for this repeat check again.

Employer certification / accreditation badgesApplicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.