Core Administrator

Job information Core Administrator from the Company Christian Family Concern, this latest Core Administrator job vacancy is located in the city South Croydon. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Administration field have been opened and published up to the specified time.

Job Description :

Christian Family Concern is a charity in South Croydon providing Supported Accommodation for young mums and mums-to-be, a Nursery and a Counselling Service.

We are currently seeking to appoint a Core Administrator.

35 hours per week: 9am – 5pm Monday to Friday

Salary:£23,441.60 per annum (£12.88 per hour)

The successful candidate will offer reception-based support in the Core office and be an ambassador for the Charity when meeting service users and visitors.

An Enhanced DBS check will be required.

MAIN PURPOSE AND SCOPE OF THE POST

• To work alongside the Charity Administrator to offer reception-based support in the Core office.

• To be an ambassador for the Charity when meeting service users and visitors, acting as a first point of reference when people arrive or phone.

ACROSS ALL AREAS OF WORK

• To work within Christian Family Concern’s policies and procedures as outlined in the Staff Handbook.

• To contribute to the overall ethos/work/aims of the Charity in meeting the needs of the service users.

• To work in ways that promote equality of opportunity, value diversity and challenge discrimination.

SPECIFIC TASKS

• To offer a helpful, friendly, approachable and professional service at all times.

• To deal with emails, telephone calls and personal contacts in a timely and professional manner.

• To manage the entrance gate and front entrance.

• To deal with all mail, including overseeing the franking machine.

• To develop and maintain appropriate office systems throughout the Charity to ensure the efficient organisation of records.

• To manage all routine supplier appointments, call-outs and service agreements, including liaising with the cleaning company.

• To provide administrative support to the Charity Director, Finance Officer and the Supported Accommodation team.

• To send staff correspondence to all employees as required.

• To manage the Wallis House Conference Room bookings.

• To keep a full inventory of the First aid kits and resupply or order items as required.

• To log any payment receipts made by card and cash in the office and pass to the Finance Officer.

• To assist the Finance Officer in ordering supplies as and when required.

• To keep the Charity’s Statutory Register up to date in liaison with the Finance Officer.

• To deal with counselling referrals and enquiries.

• To respond to inquiries regarding historical records of former charity users:

– To carry out the necessary searches and gather relevant information relating to former charity users both on site and at Croydon Archives.

– To ensure the correct fees are collected in line with the charity’s policy in order for searches to be commenced and information to be sent out.

– To liaise with the Charity Director prior to sending out information from files held by the charity about former charity users.

– To keep a log of all enquiries regarding historical records.

• To provide support to the Trustees by:

– Taking minutes at Trustees meetings.

– Distributing minutes, agendas and reports for Trustees meetings.

– Typing correspondence and other documents for the Chair of Trustees.

• To assist the Company Secretary by administratively servicing the Annual General Meeting:

– Sending Notices of the Meeting to Members of Association together with the Annual Report and Accounts and keeping a record of attendance.

– To organise the venue and refreshments.

– To ensure smooth running of the meeting by briefing the Chair and Company Secretary of relevant matters, e.g. attendance, apologies, etc.

– To take the minutes of the meeting and circulate to Members.

• Such other administrative duties as may reasonably be required by the Charity Administrator, Finance Officer or Charity Director.

The CLOSING DATE for returned application forms is: Friday 20th June . We reserve the right to close applications if a suitable candidate is appointed prior to the closing date.

Job Types: Full-time, Permanent

Pay: £23,441.60 per year

Additional pay:

• Loyalty bonus

Benefits:

• Company pension
• Employee discount
• Free parking
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Ability to commute/relocate:

• South Croydon: reliably commute or plan to relocate before starting work (required)

Experience:

• administration: 2 years (preferred)

Work Location: In person

Application deadline: 20/06Reference ID: C/A 25